prepare location

make sure that enough sockets are available
organize the drink order
print direction signs
print signs for WC
ask for WLAN access
prepare table papers (wifi, github link, coc link, agenda, sponsor logos)
ask for coffee / coffee maker instructions
Have enough trash cans around
If furniture is moved around: add markings to floor where it should be returned
Print attendees list

new location requirements

9:00 - 18:00 on saturdays
someone who is familiar with the location / alarm system / coffee machine and willing to attend and help preparing
seating and tables for about 30+ attendees
lots of multiple socket outlets on the tables
lavatories in reach without having to run around the empty office
space for the pizza/salad buffet and dinks
kitchen for coffee and dishes
Wifi access
projector
some wastebins around the room
maybe a flipchart
would be nice: coffee / tea / water / soft drinks available and sponsored

location sponsors

may prepare a list of job offers
may use our photos for a blog post or similar
may want to block access to the rest of the office
maybe can offer a guided tour around the office
can expect us to clean up afterwards
will be mentioned / visible on meetup, twitter and on site