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elspSubmissionGuidelines.html
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<!DOCTYPE html>
<html>
<head>
<meta content="width=device-width, initial-scale=1" name="viewport" />
<link rel="stylesheet" type="text/css" href="css/elspStylesheet.css">
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<title>ELSP Submission and Review Guidelines</title>
</head>
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<img class="logo" src="images/color_circle_logo.gif" alt="pen and parchment logo">
<div class="headerText">
<div class="siteTitle">
<h1>Equitable Letters for Space and Physics</h1>
</div>
<div class="siteDescription">
<h2>Resources for writing better recommendation and nomination letters within the space and physics communities</h2>
</div>
</div>
</div>
<div class="siteDescription-mobile">
<h2>Resources for writing better recommendation and nomination letters within the space and physics communities</h2>
</div>
</div>
<hr>
<nav>
<ul class="navbar">
<li class="pageTab"><a href="index.html">Home</a></li>
<li class="pageTab"><a href="elspStudies.html">Gender Bias Studies</a></li>
<li class="pageTab"><a href="elspLetterResources.html">Letter Writing Resources</a></li>
<li class="pageTab"><a href="elspBiasResources.html">Addressing Bias</a></li>
<li class="pageTab"><a href="elspSampleLetters.html">Sample Letters</a></li>
<li class="pageTab"><a href="elspCodeOfConduct.html">Code of Conduct</a></li>
<li class="pageTab"><a href="elspContact.html">Contact</a></li>
<li class="pageTab"><a href="elspFAQs.html">FAQs</a></li>
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<h2>Guidelines for submitting letters for review</h2>
<p>Before submitting your letter for review, please ensure that you have completed the following checklist:</p>
<ul>
<li>Remove or redact all personal identifying information (PII) per FERPA regulations (https://www2.ed.gov/policy/gen/guid/fpco/ferpa/index.html). A common example that may be appropriate for some letters include grades.</li>
<li>Run the letter through a spell checker. Reviewers will also make note of spelling and grammar mistakes, but minimizing these will improve the reviewer's abillity to focus on identifiying instances of implicit bias.</li>
<li>Run the letter through a gender-bias calculator.</li>
<li>Provide the institution where the letter will be submitted.</li>
<li>Provide the type of position the letter is being written for.</li>
<li>Provide 3 suggested reviewers with their current email addresses and institutions.</li>
<li>Read and agree to the <a href="elspCodeOfConduct.html">code of conduct</a>.</li>
</ul>
<p>Please upload/send your letter for review as a text, .docx, or .pdf file to <span class="email"><a href="mailto:[email protected]">[email protected]</a></span>. Though we aim for a fast turn-around, nominal review times are 1 month.</p>
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