diff --git a/docs/articles/expensify-classic/expense-and-report-features/Expense-Types.md b/docs/articles/expensify-classic/expense-and-report-features/Expense-Types.md index 3f2e49952c4a..795a895e81f0 100644 --- a/docs/articles/expensify-classic/expense-and-report-features/Expense-Types.md +++ b/docs/articles/expensify-classic/expense-and-report-features/Expense-Types.md @@ -1,5 +1,42 @@ --- title: Expense Types -description: Expense Types +description: Details of the different Expense filters and Expense Types --- -## Resource Coming Soon! + +# Overview +Expense types help categorize different expenses for better financial management. While reimbursable and non-reimbursable expenses are common, Expensify offers various other options to suit your needs. Let's explore the available expense types. + +# How To +## Filtering a Report by Expense Type +Organizing a report by expense type can make it easier to review expenses on a report. +- Open the report you're interested in. +- Click the **Details** icon in the upper right corner of the report, +- Change the “View” to **Detailed** and “Split by” **Reimbursable** or **Billable**. +- You’ll also see the option to **Group by Category** or **Tags**. + + +# Deep Dive +Each report will show the total amount for all expenses in the upper right. Under that total, there will be a breakdown of amounts that are reimbursable, billable, and non-reimbursable (depending on which of those expense types exist on the report). + +## Expense Types +- **Reimbursable Expenses:** Employees pay for these expenses out of their pockets on behalf of the business and are usually reimbursed. They often come from cash, debit cards, or personal credit card purchases. +- **Non-reimbursable Expenses:** The business directly covers these expenses, so there's no need to reimburse the employee. Typically, these expenses are company card expenses. +- **Billable Expenses:** Business or employee expenses must be billed to a specific client or vendor. Choose this option if you need to track expenses for invoicing to customers, clients, or other departments. +- **Per Diem Expenses:** These expenses involve a daily or partial daily rate you can configure in your expense Workspace. +- **Time Expenses:** Employees or jobs are billed based on an hourly rate that you can set within Expensify. +- **Distance Expenses:** These expenses are related to travel for work. + +# FAQ + +## What’s the difference between a receipt, an expense, and a report attachment? + +- **Expense:** Created when you SmartScan or manually upload a receipt from a purchase. +- **Receipt:** Automatically attached to the expense during the SmartScan process. +- **Report Attachments:** Additional documents that need to be submitted to your approver (e.g., supplemental documents to the purchase) can be added to a report anytime by clicking the paperclip icon in the Reports Comments. + +## How are credits or refunds displayed in Expensify? +In Expensify, a credit is displayed as an expense with a minus (ex. -$1.00) in front of it. That’s because Expensify defaults all expenses as something that needs to be paid by the company. So a credit that is returned to the company is displayed as a negative expense. + +If a report includes a credit or a refund expense, it will offset the total amount on the report. +For example, the report has two reimbursable expenses, $400 and $500. The total Reimbursable is $900. +Conversely, a -$400 and $500 will be a total Reimbursable amount of $500