-
Notifications
You must be signed in to change notification settings - Fork 3k
Commit
This commit does not belong to any branch on this repository, and may belong to a fork outside of the repository.
Create Require-review-for-over-limit-expenses.md
New article for requiring a manual review for over-limit expenses
- Loading branch information
Showing
1 changed file
with
46 additions
and
0 deletions.
There are no files selected for viewing
46 changes: 46 additions & 0 deletions
46
docs/articles/expensify-classic/reports/Require-review-for-over-limit-expenses.md
This file contains bidirectional Unicode text that may be interpreted or compiled differently than what appears below. To review, open the file in an editor that reveals hidden Unicode characters.
Learn more about bidirectional Unicode characters
Original file line number | Diff line number | Diff line change |
---|---|---|
@@ -0,0 +1,46 @@ | ||
--- | ||
title: Require review for over-limit expenses | ||
description: Require a manual review for expenses that exceed a set amount | ||
--- | ||
<div id="expensify-classic" markdown="1"> | ||
|
||
You can set rules that require a manual review for expenses that exceed a specific amount. These rules can be set for all expenses under a workspace and/or for a specific member of your workspace. | ||
|
||
{% include info.html %} | ||
These rules do not prohibit purchases over this limit amount. They only ensure that expenses over the limit require a manual review. | ||
{% include end-info.html %} | ||
|
||
# Set a manual approval rule for over-limit expenses | ||
|
||
To set approval limits for expenses submitted to a workspace, | ||
1. Hover over Settings, then click **Workspaces**. | ||
2. Click the desired workspace name. | ||
3. Click the **Members** tab on the left. | ||
4. Scroll down to the Approval Mode section to where it says Expense Approvals. | ||
5. In the “Manually approve all expenses over:” field, enter the expense limit amount. | ||
|
||
Any expenses that exceed the set limit will now require a manual review, even if the approval workflow does not require manual approval. | ||
|
||
# Set an over-limit approver for a member | ||
|
||
When over-limit approvals are set for a specific member, a secondary approver will be required when the member submits a report that contains expenses exceeding the limit amount. If the member is an approver for other members’ reports, the approval limit applies to those reports as well. | ||
|
||
For example, if you want to allow a project manager to review expenses under $500 but have a department head review expenses over $500, you can assign the department head as the project manager’s over-limit approver. | ||
|
||
{% include info.html %} | ||
To set expense limits for specific workspace members, your workspace must use Advanced Approvals as the report approval workflow. | ||
{% include end-info.html %} | ||
|
||
To set an over-limit approver for a specific member of your workspace, | ||
1. Hover over Settings, then click **Workspaces**. | ||
2. Click the desired workspace name. | ||
3. Click the **Members** tab on the left. | ||
4. Click **Settings** next to the desired member. | ||
5. In the “If report total is over” field, enter the amount that will require this member’s reports to need a secondary review. This limit also applies to reports that the member is in charge of reviewing. | ||
6. Click the “Then approves to” dropdown and select the secondary approver. | ||
7. Click **Save**. | ||
|
||
</div> | ||
|
||
|
||
|