From a08532764fbdb32fed6702f9a0ea18beaedb4112 Mon Sep 17 00:00:00 2001 From: Ren Jones <153645623+ren-jones@users.noreply.github.com> Date: Mon, 4 Nov 2024 23:36:07 -0600 Subject: [PATCH 1/2] Update and rename The-Expenses-Page.md to Navigate-the-Expenses-Page.md Updating and renaming file --- .../expenses/Navigate-the-Expenses-Page.md | 64 ++++++++++++++++ .../expenses/The-Expenses-Page.md | 74 ------------------- 2 files changed, 64 insertions(+), 74 deletions(-) create mode 100644 docs/articles/expensify-classic/expenses/Navigate-the-Expenses-Page.md delete mode 100644 docs/articles/expensify-classic/expenses/The-Expenses-Page.md diff --git a/docs/articles/expensify-classic/expenses/Navigate-the-Expenses-Page.md b/docs/articles/expensify-classic/expenses/Navigate-the-Expenses-Page.md new file mode 100644 index 000000000000..410c598b2ca5 --- /dev/null +++ b/docs/articles/expensify-classic/expenses/Navigate-the-Expenses-Page.md @@ -0,0 +1,64 @@ +--- +title: Navigate the Expenses Page +description: How to use the Expenses page to filter, report, code, and export expenses +--- + +The Expenses page allows you to see all of your personal expenses. If you are an admin, you can also view all expenses submitted by people in your Workspace. You can use this page to filter, report, code, and export expenses. + +## Filter Expenses + +Expenses can be filtered in several ways to give you spending visibility, help you find expenses to submit, and customize your .csv export. + +1. Click the **Expenses** tab. +2. Adjust any of the following filters at the top of the page to match your specific needs: + - **Date Range:** Find expenses within a specific time frame. + - **Merchant Name:** Search for expenses from a particular merchant. Partial search terms work as well. + - **Workspace:** Locate specific Group/Individual Workspace expenses. + - **Categories:** Group expenses by category or identify those without a category. + - **Tags:** Filter expenses with specific tags. + - **Submitters:** Filter expenses by submitter (employee or vendor). + - **Personal Expenses:** Find all expenses yet to be included in a report. A Workspace admin can see these expenses once they are on a Processing, Approved, or Reimbursed report. + - **Open:** Display expenses on reports that have not yet been submitted. + - **Processing, Approved, Reimbursed:** See expenses on reports that are in the processing, approved, or reimbursed stages. + - **Closed:** View expenses on closed reports (not submitted for approval). + +*Note: You might notice that not all expense filters are always visible. They adapt based on the data you're currently filtering and persist from the last time you logged in. For instance, you won't see the Deleted filter if there are no **Deleted** expenses to filter out. Additionally, if you are not seeing what you expected, you may have too many filters applied. Click **Reset** at the top to clear your filters.* + +# Add an expense to a report + +The submitter (and their copilot) can add expenses to a report from the Expenses page. *Note: When expenses aren’t on a report, they are **personal expenses**. You’ll want to make sure you haven’t filtered out **personal expenses**, or you won’t be able to see them.* + +1. Find and select the expense(s) you want to add to the report by selecting the checkbox to the left. Or you can click **Select All**. +2. Click **Add to Report** in the upper right corner. Then choose an existing report or create a new one. + +# Code expenses + +To code expenses from the Expenses page, + +1. Look for the **Tag**, **Category**, and **Description** columns on the **Expenses** page. +2. Click the relevant field for a specific expense and add or update the **Category**, **Tag**, or **Description**. + +*Note: You can also open up individual expenses by clicking on them to see a detailed look.* + +# Export expenses to a CSV file + +To export multiple expenses, + +1. Select the expenses you want to export by selecting the checkbox to the left of each expense. +2. Click **Export To** in the upper right corner of the page and choose the default CSV format or create your own custom CSV template. + +{% include faq-begin.md %} + +**As a Workspace admin, what submitter expenses can you see?** + +A Workspace admin can see Processing, Approved, and Reimbursed expenses as long as they were submitted on the workspace that you are an admin. + +If employees submit expense reports on a Workspace where you are not an admin, you will not have visibility into those expenses. Additionally, if an expense is left unreported, a Workspace admin will not be able to see that expense until it’s been added to a report. + +A Workspace admin can edit the tags and categories on an expense, but if they want to edit the amount, date, or merchant name, the expense will need to be in a Processing state or rejected back to the submitter for changes. For more information about company card expense reconciliation, check out [this article](https://help.expensify.com/articles/expensify-classic/bank-accounts-and-credit-cards/company-cards/Reconciliation). + +**Can I edit multiple expenses at once?** + +Yes! Select the expenses you want to edit and click **Edit Multiple**. + +{% include faq-end.md %} diff --git a/docs/articles/expensify-classic/expenses/The-Expenses-Page.md b/docs/articles/expensify-classic/expenses/The-Expenses-Page.md deleted file mode 100644 index 57a7f7de298c..000000000000 --- a/docs/articles/expensify-classic/expenses/The-Expenses-Page.md +++ /dev/null @@ -1,74 +0,0 @@ ---- -title: The Expenses Page -description: Details on Expenses Page filters ---- -# Overview - -The Expenses page allows you to see all of your personal expenses. If you are an admin, you can view all submitter’s expenses on the Expensify page. The Expenses page can be filtered in several ways to give you spending visibility, find expenses to submit and export to a spreadsheet (CSV). - -## Expense filters -Here are the available filters you can use on the Expenses Page: - -- **Date Range:** Find expenses within a specific time frame. -- **Merchant Name:** Search for expenses from a particular merchant. (Partial search terms also work if you need clarification on the exact name match.) -- **Workspace:** Locate specific Group/Individual Workspace expenses. -- **Categories:** Group expenses by category or identify those without a category. -- **Tags:** Filter expenses with specific tags. -- **Submitters:** Narrow expenses by submitter (employee or vendor). -- **Personal Expenses:** Find all expenses yet to be included in a report. A Workspace admin can see these expenses once they are on a Processing, Approved, or Reimbursed report. -- **Open:** Display expenses on reports that still need to be submitted (not submitted). -- **Processing, Approved, Reimbursed:** See expenses on reports at various stages – processing, approved, or reimbursed. -- **Closed:** View expenses on closed reports (not submitted for approval). - -Here's how to make the most of these filters: - -1. Log into your web account -2. Go to the **Expenses** page -3. At the top of the page, click on **Show Filters** -4. Adjust the filters to match your specific needs - -Note, you might notice that not all expense filters are always visible. They adapt based on the data you're currently filtering and persist from the last time you logged in. For instance, you won't see the deleted filter if there are no **Deleted** expenses to filter out. - -If you are not seeing what you expected, you may have too many filters applied. Click **Reset** at the top to clear your filters. - - -# How to add an expense to a report from the Expenses Page -The submitter (and their copilot) can add expenses to a report from the Expenses page. - -Note, when expenses aren’t on a report, they are **personal expenses**. So you’ll want to make sure you haven’t filtered out **personal expenses** expenses, or you won’t be able to see them. - -1. Find the expense you want to add. (Hint: Use the filters to sort expenses by the desired date range if it is not a recent expense.) -2. Then, select the expense you want to add to a report. You can click Select All to select multiple expenses. -3. Click **Add to Report** in the upper right corner, and choose either an existing report or create a new one. - -# How to code expenses from the Expenses Page -To code expenses from the Expenses page, do the following: - -1. Look for the **Tag**, **Category**, and **Description** columns on the **Expenses** page. -2. Click on the relevant field for a specific expense and add or update the **Category**, **Tag**, or **Description**. - -Note, you can also open up individual expenses by clicking on them to see a detailed look, but coding the expenses from the Expense list is even faster and more convenient! - -# How to export expenses to a CSV file or spreadsheet -If you want to export multiple expenses, run through the below steps: -Select the expenses you want to export by checking the box to the left of each expense. -Then, click **Export To** in the upper right corner of the page, and choose our default CSV format or create your own custom CSV template. - - -{% include faq-begin.md %} - -## Can I use the filters and analytics features on the mobile app? -The various features on the Expenses Page are only available while logged into your web account. - -## As a Workspace admin, what submitter expenses can you see? -A Workspace admin can see Processing, Approved, and Reimbursed expenses as long as they were submitted on the workspace that you are an admin. - -If employees submit expense reports on a workspace where you are not an admin, you will not have visibility into those expenses. Additionally, if an expense is left unreported, a workspace admin will not be able to see that expense until it’s been added to a report. - -A Workspace admin can edit the tags and categories on an expense, but if they want to edit the amount, date, or merchant name, the expense will need to be in a Processing state or rejected back to the submitter for changes. -We have more about company card expense reconciliation in this [support article](https://help.expensify.com/articles/expensify-classic/bank-accounts-and-credit-cards/company-cards/Reconciliation). - -## Can I edit multiple expenses at once? -Yes! Select the expenses you want to edit and click **Edit Multiple**. - -{% include faq-end.md %} From 8c50dae7a68d937f78648407c3561355381a0ab6 Mon Sep 17 00:00:00 2001 From: Ren Jones <153645623+ren-jones@users.noreply.github.com> Date: Mon, 4 Nov 2024 23:37:58 -0600 Subject: [PATCH 2/2] Update redirects.csv Name update --- docs/redirects.csv | 1 + 1 file changed, 1 insertion(+) diff --git a/docs/redirects.csv b/docs/redirects.csv index 06fd7c1ef502..b5d7685df182 100644 --- a/docs/redirects.csv +++ b/docs/redirects.csv @@ -591,3 +591,4 @@ https://help.expensify.com/articles/expensify-classic/articles/expensify-classic https://help.expensify.com/articles/expensify-classic/bank-accounts-and-payments/payments/Pay-Bills,https://help.expensify.com/articles/expensify-classic/bank-accounts-and-payments/payments/Create-and-Pay-Bills https://help.expensify.com/articles/new-expensify/billing-and-subscriptions/add-a-payment-card-and-view-your-subscription,https://help.expensify.com/articles/new-expensify/billing-and-subscriptions/Add-a-payment-card-and-view-your-subscription https://help.expensify.com/articles/new-expensify/billing-and-subscriptions/Billing-page-coming-soon,https://help.expensify.com/articles/new-expensify/billing-and-subscriptions/Billing-page +https://help.expensify.com/articles/expensify-classic/expenses/The-Expenses-Page,https://help.expensify.com/articles/expensify-classic/expenses/Navigate-the-Expenses-Page