From 9bce5920ee85c7d6785d80298b8ede8c273311b0 Mon Sep 17 00:00:00 2001 From: James Thomas <48878399+jatonline@users.noreply.github.com> Date: Thu, 11 Jul 2024 16:16:38 +0100 Subject: [PATCH] Clarify time expectations and what should be claimed on timesheets. --- pages/managers/contracts.md | 6 +++--- pages/procedures/meetings.md | 1 + pages/procedures/time-allocation.md | 8 ++++---- pages/shifts/shift-organization.md | 4 ++-- 4 files changed, 10 insertions(+), 9 deletions(-) diff --git a/pages/managers/contracts.md b/pages/managers/contracts.md index 4429775..9d5182b 100644 --- a/pages/managers/contracts.md +++ b/pages/managers/contracts.md @@ -11,12 +11,12 @@ This is the case for candidates who meet the following criteria: - Will be based in the UK for the duration of the contract. - Do not hold any other employment contracts at the University of Bristol. - + Assuming the above criteria are fulfilled, a [Casual, Academic and Guest request](https://www.bristol.ac.uk/temporary-staffing/cag/managers/request/) should be made by the JGI admin team. This must be sent to TSS **at least 3 weeks** prior to the commencement of Ask-JGI activities. To claim payment each month, students will need to ensure that their timesheet (a shared Excel spreadsheet) is up to date before the end of each month. -A member of the JGI admin team shoul send a reminder in the Microsoft Teams channel with the exact deadline each month. +A member of the JGI admin team should send a reminder in the Microsoft Teams channel with the exact deadline each month. After checking the hours, a JGI admin team member will then submit the total hours using a MyERP timesheet. There are some cases where the above criteria do not apply (see below subsections). @@ -34,5 +34,5 @@ We expect most students to be physically based in Bristol and be available to at ``` In cases where a student is going to be based away from Bristol for part of their contract, they should check this first with the Ask-JGI manager. -Where they will be oversea, then a special exception must also be sought through the [International Mobility Office](http://www.bristol.ac.uk/hr/policies/international-mobility/). +Where they will be overseas, then a special exception must also be sought through the [International Mobility Office](http://www.bristol.ac.uk/hr/policies/international-mobility/). Provided that the International Mobility team are able to approve the circumstances a TSS contract ought to be able to be drawn up for a duration of 6 months (maximum for overseas-based workers). diff --git a/pages/procedures/meetings.md b/pages/procedures/meetings.md index 8e0baca..8b9d7b9 100644 --- a/pages/procedures/meetings.md +++ b/pages/procedures/meetings.md @@ -9,6 +9,7 @@ keep abreast of relevant news and developments. Team members will receive calendar invites to these meetings, which will be chaired by the Ask-JGI coordinator. +You can claim for the time spent attending the weekly team meeting, which should not last longer than 1 hour. The Ask-JGI coordinator will create the meeting in the Teams channel. This is a weekly catch-up so that: diff --git a/pages/procedures/time-allocation.md b/pages/procedures/time-allocation.md index 473c7f7..e90d4e1 100644 --- a/pages/procedures/time-allocation.md +++ b/pages/procedures/time-allocation.md @@ -1,9 +1,9 @@ (time-allocation)= # Time allocation for queries -Although Ask-JGI team members have up to one day to spend on Ask-JGI -queries, it is expected that most queries should take half a day or -less. If you have a query that you think might take longer then this -can be discussed with the Ask-JGI shift coordinator. +Although Ask-JGI team members have up to one day (7 hours) to spend on Ask-JGI +queries, it is expected that most queries should take half a day or less +(approx. 1-3 hours). If you have a query that you think might take longer then +this can be discussed with the Ask-JGI shift coordinator. ```{tip} Remember that the diff --git a/pages/shifts/shift-organization.md b/pages/shifts/shift-organization.md index 1709805..a07d8b7 100644 --- a/pages/shifts/shift-organization.md +++ b/pages/shifts/shift-organization.md @@ -8,10 +8,10 @@ To sign up for a shift, you can add your name to one of the 'Open Shift' calendar events in the [mailbox](https://outlook.office.com/mail/ask-jgi@bristol.ac.uk/inbox/). -For each 2 week shift block a base salary of 2 hours will be paid at a demonstrator hourly rate. +For each 2 week shift block a base salary of 2 hours (1 hour per week) will be paid at a demonstrator hourly rate. This is to cover the monitoring of the Ask-JGI mailbox/Teams channel and attendance at the weekly Ask-JGI [data science meetings](meetings). The number of queries each week can be quite variable (sometimes none, but sometimes 10!). We expect that the person on shift handles 1-2 queries, and that the rest of the queries are handed around to other Ask-JGI team members. -For each query, up to one day of support is freely available to University of Bristol staff and PhD students in all faculties and departments. +For each query, up to one day of support (7 hours) is freely available to University of Bristol staff and PhD students in all faculties and departments. When a query is picked up, Ask-JGI team members should report the number of hours spent addressing that query, and they will be paid for their consultation at the hourly demonstrator rate.