tutorial.html

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<p>This page contains detailed instructions on how to transcribe the information found on each card.</p>

<ul class="list-unstyled">
    <li><a href="#general-guidance">General guidance</a></li>
    <li><a href="#shelfmark">Shelfmark</a></li>
    <li><a href="#isbn">ISBN</a></li>
    <li><a href="#script-note">Script note</a></li>
    <li><a href="#language">Language</a></li>
    <li><a href="#additional-languages">Additional languages</a></li>
    <li><a href="#language-note">Language note</a></li>
    <li><a href="#title">Title</a></li>
    <li><a href="#non-filing">Non-filing characters</a></li>
    <li><a href="#state-of-responsibility">Statement of responsibility</a></li>
    <li><a href="#notes">Notes</a></li>
    <li><a href="#personal-author">Personal author</a></li>
    <li><a href="#forename-or-surname">Forename or surname</a></li>
    <li><a href="#corporate-author">Corporate author</a></li>
    <li><a href="#jurisdiction">Jurisdiction name or direct order</a></li>
    <li><a href="#meeting-name">Meeting name</a></li>
    <li><a href="#relationship-to-resource">Relationship to resource</a></li>
    <li><a href="#additional-authors">Additional authors</a></li>
    <li><a href="#subtitle">Subtitle</a></li>
    <li><a href="#parallel-title">Parallel title</a></li>
    <li><a href="#edition">Edition</a></li>
    <li><a href="#pages">Pages</a></li>
    <li><a href="#illustrations">Illustrations</a></li>
    <li><a href="#content-type">Content type</a></li>
    <li><a href="#series-title">Series title</a></li>
    <li><a href="#number-in-series">Number in series</a></li>
    <li><a href="#country-of-publication">Country of publication</a></li>
    <li><a href="#place-of-publication">Place of publication</a></li>
    <li><a href="#publisher">Publisher</a></li>
    <li><a href="#date-of-publication">Date of publication</a></li>
    <li><a href="#normalised-date-of-publication">Normalised date of publication</a></li>
    <li><a href="#subjects">Subjects</a></li>
    <li><a href="#comments">Comments</a></li>
</ul>

<a name="general-guidance"></a>
<h2>General guidance</h2>
<ul>
    <li>All fields should be filled in unless there is no relevant information (e.g. no subtitle).</li>
    <li>
        Rules for entering data in each field vary: in some cases you must transcribe information exactly as given, in
        others you will record information according to a prescribed format.
    </li>
    <li>Do not add punctuation at the end of any fields unless advised otherwise.</li>
    <li>
        Abbreviated guidance for each field can be seen by hovering your cursor over the
        <span class="fa fa-question-circle"></span> icon.
    </li>
    <li>
        The section headings below match those visible on the form. The same rules apply where the form contains a field
        for both the romanised form and the original script.
    </li>
    <li>
        Leave any original script fields blank if the original script is Roman.
    </li>
</ul>

<div class="bs-callout bs-callout-info">
    <h2>Non-Roman scripts</h2>
    <p>
        Inclusion of information in the original script is strongly recommended. When transliterating non-Roman scripts
        refer to the Library of Congress Romanisation Tables:
    </p>
    <ul class="list-unstyled">
        <li>
            <a href="http://www.loc.gov/catdir/cpso/roman.html" target="_blank">ALA-LC Romanisation Tables</a>
        </li>
        <li>
            <a href="http://www.loc.gov/catdir/cpso/romanization/nonslav.pdf" target="_blank">
                Non-Slavic Languages (in Cyrillic Script)
            </a>
        </li>
    </ul>
</div>

<a name="shelfmark"></a>
<h2>Shelfmark</h2>
<p>
    If the card has a shelfmark transcribe it exactly as given, including upper and lower-case letters and any
    punctuation and spaces.
</p>

<a name="isbn"></a>
<h2>ISBN</h2>
<p>
    Record the ISBN if present, omitting any hyphens or spaces, e.g. 0552675873, not 0-552-67587-3.
</p>
<p>
    If there is more than one ISBN, enter the one that identifies the item in hand: e.g. if the hardback and paperback
    ISBNs are provided, if ISBNs for multiple volume numbers are provided.
</p>

<a name="script-note"></a>
<h2>Script note</h2>
<p>
    Add a note about the original script(s) if this would be important to the user.
</p>
<div class="bs-callout bs-callout-default">
    <h4>Examples</h4>
    <ul class="list-unstyled">
        <li>Cyrillic and Arabic script</li>
        <li>Manchu script</li>
    </ul>
</div>

<a name="language"></a>
<h2>Language</h2>
<p>
    Enter the main language of the resource.
</p>

<a name="additional-languages"></a>
<h2>Additional languages</h2>
<p>
    If there is more than one language, click the checkbox indicating that more than one language is present and enter
    all additional languages here.
</p>

<a name="language-note"></a>
<h2>Language note</h2>
<p>
    If the item contains text in more than one language, enter a note on the languages used in the resource.
</p>
<div class="bs-callout bs-callout-default">
    <h4>Examples</h4>
    <ul class="list-unstyled">
        <li>In Hungarian; summaries in English and French</li>
        <li>Includes abstracts in English and Russian</li>
        <li>Parallel Chinese text and English translation</li>
    </ul>
</div>

<a name="title"></a>
<h2>Title</h2>
<p>
    Transcribe the title, capitalising only the first letter and any proper nouns, e.g. <i>A child's Christmas in Wales</i>
    (rules vary according to language conventions).
</p>
<p>
    Enter any descriptive information which is clearly not on the item itself in the <a href="#notes">Notes</a> field.
</p>
<p>
    Include only the principal title as given on the title page, adding subsequent text in the section as indicated below:
    <ul>
        <li>
            For a remainder of the title (i.e. Madagascar wildlife : <strong>a visitor's guide</strong>) see
            <a href="#subtitle">Subtitle</a>.
        </li>
        <li>
            For a parallel title (i.e. Historical review on ancient dams = <strong>Revue historique des anciens barrages</strong>)
            see <a href="#parallel-title">Parallel title</a>.
        </li>
        <li>
            For a statement of responsibility (i.e. Bleak house <strong>by Charles Dickens</strong>) see
            <a href="#state-of-responsibility">Statement of responsibility</a>.
        </li>
    </ul>
</p>

<a name="non-filing"></a>
<h2>Non-filing characters</h2>
<p>
    If the title begins with a symbol or an initial article enter the number of characters <strong>plus one</strong> for
    any following space.
</p>
<div class="bs-callout bs-callout-default">
    <h4>Examples</h4>
    <ul class="list-unstyled">
        <li>A passage to India = 2</li>
        <li>Les miserables = 4</li>
    </ul>
</div>

<a name="state-of-responsibility"></a>
<h2>Statement of responsibility</h2>
<p>
    Transcribe the statement as given, including any text such as "written by..." or "edited by...".
</p>

<a name="notes"></a>
<h2>Notes</h2>
<p>
    Enter here any information which is not specifically part of the title, such as a description of the work which is
    clearly on a card but not on the actual item. If the information on a card is in square brackets it is not necessary
    to include these. Change double quotes to single quotes.
</p>
<div class="bs-callout bs-callout-default">
    <h4>Examples</h4>
    <ul class="list-unstyled">
        <li>Imperfect: wanting pages 99-100</li>
        <li>Number 20 of a limited edition of 200</li>
    </ul>
</div>

<a name="personal-author"></a>
<h2>Personal author</h2>
<p>
    Enter the romanised form of the name given on the card beginning with the surname/family name (if appropriate),
    followed by a comma and a space, then give all forenames seperated by spaces.
</p>
<p>
    Enter only one author in this field. If others are given enter them in both the
    <a href="#statement-of-responsiblity">Statement of responsibility</a> and
    <a href="additional-author">Additional author</a> fields.
</p>

<a name="forename-or-surname"></a>
<h2>Forename or surname</h2>
<p>
    Select from the drop-down box to indicate either that the name begins with a forename (e.g. Aung San Suu Kyi) or a
    surname (e.g. Heller, Joseph). For people known by a single name (e.g. Banksy) select forename unless they are known
    by just their surname (e.g. Morrissey).
</p>

<a name="corporate-author"></a>
<h2>Corporate author</h2>
<p>
    Record the body's name given at the top left corder of the card. Do not include any brackets.
</p>
<p>
    Please note, the name found may be presented differently on the resource, e.g. Royal Society for the Prevention of
    Cruelty to Animals, not RSPCA.
</p>
<p>
    If the body's name is given at the top left corner of the card, record it without brackets.
</p>

<a name="jurisdiction"></a>
<h2>Jurisdiction name or direct order</h2>
<p>
    Select from the drop-down box to indicate either that the name is structured as a jurisdiction name
    (e.g. Australia. Department of Defence. Army Office) or is entered in direct order
    (e.g. Malaysian Society for Microbiology).
<p>

</p>

<a name="meeting-name"></a>
<h2>Meeting name</h2>
<p>
    Record the name of the conference, congress, symposium etc.
</p>

<a name="relationship-to-resource"></a>
<h2>Relationship to resource</h2>
<p>
    Select the appropriate designation from the drop-down list provided (e.g. author, cartographer, composer). If an
    appropriate designation is not listed then leave this field blank.
</p>

<a name="additional-authors"></a>
<h2>Additional authors</h2>
<p>
    For any additional personal authors, corporate authors or meeting names click the relevant checkboxes and enter
    the additional authors in the fields that appear, following the same rules as above.
</p>

<a name="subtitle"></a>
<h2>Subtitle</h2>
<p>
    If there is a subtitle, transcribe it here.
</p>
<div class="bs-callout bs-callout-default">
    <h4>Example</h4>
    <ul class="list-unstyled">
        <li>Twelfth night : <strong>a user's guide</strong></li>
    </ul>
</div>
<p>
    But note that alternative titles, e.g. Twelfth night, <strong>or What you will</strong> all belong in the main title.
</p>

<a name="parallel-title"></a>
<h2>Parallel title</h2>
<p>
    Transcribe a parallel title here. If there is more than one, add subsequent titles separated by " = ".
</p>
<div class="bs-callout bs-callout-default">
    <h4>Examples</h4>
    <ul class="list-unstyled">
        <li>Jahrbuch der Europaischen Gesellschaft fur theologische Forschung von Frauen</li>
        <li><strong>= Yearbook of the European Society of Women in Theological Research</strong></li>
        <li><strong>= Annuaire de l'Association europ enne des femmes pour la recherche th ologique</strong></li>
    </ul>
</div>

<a name="edition"></a>
<h2>Edition</h2>
<p>
    Transcribe any edition statement exactly as it appears.
</p>
<div class="bs-callout bs-callout-default">
    <h4>Examples</h4>
    <ul class="list-unstyled">
        <li>3rd edition</li>
        <li>Second revised edition</li>
    </ul>
</div>

<a name="pages"></a>
<h2>Pages</h2>
<p>
    Record the number of pages. If cataloguing from a card do not use abbreviations if found: use the term "pages"
    instead of "p." or "pp.".
</p>
<p>
    Note any different sequences, such as separately numbered introduction, plates and leaves.
</p>
<div class="bs-callout bs-callout-default">
    <h4>Examples</h4>
    <ul class="list-unstyled">
        <li>xvii, 323 pages</li>
        <li>24 pages, 15 pages of plates</li>
    </ul>
</div>
<p>
    Where the pagination includes square brackets, do not record the brackets but do record the number in the brackets
    with the phrase "unnumbered" or "unnumbered pages" as appropriate.
</p>
<div class="bs-callout bs-callout-default">
    <h4>Examples</h4>
    <ul class="list-unstyled">
        <li>Card says: [4], 87 p.</li>
        <li>Record as: <strong>4 unnumbered, 87 pages</strong></li>
        <li>Card says: [945] pp.</li>
        <li>Record as: <strong>945 unnumbered pages</strong></li>
    </ul>
</div>

<a name="illustrations"></a>
<h2>Illustrations</h2>
<p>
    Record any illustrative content found noted on the card. Do not capitalise.
</p>
<p>
    Do not use abbreviations if found: use the term "illustrations" instead of "ill.", "colour" instead of "col.".
</p>
<p>
    Add details about colour in parenthesis. If a catalogue card does not say "col.", assume the illustrations are in
    black and white.
</p>
<p>
    If a map is specified on the card identify it as such. Portraits, music and other specific types of illustration
    should all be referred to as "illustrations".
</p>
<p>
    If more than one type of illustration is mentioned then separate with a comma and a space.
</p>
<div class="bs-callout bs-callout-default">
    <h4>Examples</h4>
    <ul class="list-unstyled">
        <li>illustrations (black and white)</li>
        <li>illustrations (colour), maps (black and white)</li>
        <li>2 maps</li>
    </ul>
</div>

<a name="content-type"></a>
<h2>Content type</h2>
<p>
    Select the appropriate term for the content from the drop-down lists provided. Please note: "still image" is used
    only when describing a resource such as a comic, not when an item is mostly text with occasional illustrations.
</p>

<a name="series-title"></a>
<h2>Series title</h2>
<p>
    Transcribe any series title, capitalising only the first letter and any proper nouns.
</p>
<div class="bs-callout bs-callout-default">
    <h4>Example</h4>
    <ul class="list-unstyled">
        <li>Cambridge studies in Russian literature</li>
    </ul>
</div>

<a name="number-in-series"></a>
<h2>Number in series</h2>
<p>
    Transcribe any series numbering, including any designation as given (e.g. "vol.5", "number 6" etc.).
</p>
<div class="bs-callout bs-callout-default">
    <h4>Example</h4>
    <ul class="list-unstyled">
        <li>Cass series in political violence ; <strong>vol 4</strong></li>
    </ul>
</div>


<a name="country-of-publication"></a>
<h2>Country of publication</h2>
<p>
    Enter the country of publication.
</p>

<a name="place-of-publication"></a>
<h2>Place of publication</h2>
<p>
    Transcribe the place of publication as it appears in the source. If more than one place is given, only the first is
    required.
</p>
<p>
    If a place is not given but can be ascertained from a source within or outside the resource (e.g. from accompanying
    material, or from a published description of the resource) record this place in square brackets. Information which
    is considered "probable" should be recorded in square brackets, with the addition of a question mark.
</p>
<p>
    It is acceptable to enter a country name if nothing more precise can be established.
</p>
<div class="bs-callout bs-callout-default">
    <h4>Examples</h4>
    <ul class="list-unstyled">
        <li>New York, NY</li>
        <li>Boston Spa, West Yorkshire</li>
        <li>[Great Britain]</li>
        <li>[France?]</li>
    </ul>
</div>
<p>
    If the given place of publication name is more widely known by another name, transcribe the former as the place of
    publication and the latter as a note (see <a href="#notes">Notes</a>).
</p>
<div class="bs-callout bs-callout-default">
    <h4>Examples</h4>
    <ul class="list-unstyled">
        <li>Krungthep [place of publication], Published in Bangkok [note].</li>
    </ul>
</div>

<a name="publisher"></a>
<h2>Publisher</h2>
<p>
    Transcribe the publisher's name as it appears in the source.
</p>
<p>
    If a publisher's name is not given but can be ascertained from a source within or outside the resource
    (e.g. from accompanying material, from a published description of the resource) record this name in square brackets.
</p>
<p>
    Do <strong>not</strong> enter a "probable" name.
</p>
<div class="bs-callout bs-callout-default">
    <h4>Examples</h4>
    <ul class="list-unstyled">
        <li>Prion Books Ltd</li>
        <li>Emerald Group Publishing Limited</li>
        <li>[Royal Society of Edinburgh]</li>
    </ul>
</div>

<a name="date-of-publication"></a>
<h2>Date of publication</h2>
<p>
    Transcribe the date as given, unless expressed as words (i.e. "1980", not "Nineteen eighty"). Do not convert Roman
    numbers to Arabic.
</p>
<p>
    If the date of publication appears on the resource in the Gregorian/Julian calendar and another calendar
    (e.g. Buddhist-Era Thai), enter only the Gregorian/Julian date. If only a non-Gregorian/Julian date is given enter
    this, followed by the equivalent Gregorian/Julian date in square brackets.
</p>
<p>
    If the only date that can be established is the copyright date then precede the date with the copyright symbol &copy;
    and no gap.
</p>
<p>
    If a date is not given but can be ascertained from a source within or outside the resource
    (e.g. from accompanying material, from a published description of the resource) include this date in square brackets.
    If an approximate date can be established enter it, followed by a question mark, in square brackets. A broader span
    or description can be entered. Do <strong>not</strong> begin the text with a capital letter.
</p>
<div class="bs-callout bs-callout-default">
    <h4>Examples</h4>
    <ul class="list-unstyled">
        <li>1967</li>
        <li>&copy;2013</li>
        <li>Minguo 28 [1939]</li>
        <li>[2001]</li>
        <li>[between 1902 and 1905]</li>
        <li>[1984?]</li>
        <li>[not before 2005]</li>
        <li>[not after May 1997]</li>
        <li>[between 1899 and 1901?]</li>
    </ul>
</div>

<a name="normalised-date-of-publication"></a>
<h2>Normalised date of publication</h2>
<p>
    If a precise date in Arabic numerals (e.g. 2010) was given for the date of publication this field can be left blank.
    If the date was given in Roman numerals or was in brackets, supply a four-digit Arabic number with any uncertain
    digits given as "u".
</p>
<div class="bs-callout bs-callout-default">
    <h4>Examples</h4>
    <ul class="list-unstyled">
        <li>Minguo 28 [1939] = <strong>1939</strong></li>
        <li>[2001] = <strong>2001</strong></li>
        <li>[1984?] = <strong>1984</strong></li>
        <li>[between 1902 and 1905] = <strong>190u</strong></li>
        <li>[not before 2005] = <strong>20uu</strong></li>
        <li>[not after May 1997] = <strong>19uu</strong></li>
        <li>[between 1899 and 1901?] = <strong>1uuu</strong></li>
        <li>[between 1999 and 2000?] = <strong>uuuu</strong></li>
    </ul>
</div>

<a name="subjects"></a>
<h2>Subjects</h2>
<p>
    Use the dropdown boxes to search for subject headings. Provision is made for up to five subjects.
</p>

<div class="bs-callout bs-callout-default">
    <h4>Example</h4>
    For a biography of Charles Mingus you would select:
    <ul class="list-unstyled">
        <li><strong>Mingus, Charles, 1922-1979</strong> [Personal name]</li>
        <li><strong>Jazz musicians</strong> [Topic]</li>
        <li><strong>Biography</strong> [Form/Genre]</li>
    </ul>
</div>

<a name="comments"></a>
<h2>Comments</h2>
<p>
    Please add any comments not intended to be included in the catalogue record, i.e. questions or notes for the
    attention of BL staff.
</p>