From 724fa10ce85371fe07ce84f823c926dece516031 Mon Sep 17 00:00:00 2001 From: LucasMHrug <161753869+LucasMHrug@users.noreply.github.com> Date: Wed, 20 Mar 2024 10:58:06 +0100 Subject: [PATCH] Create 0011-researcher-in-residence.md (#65) --------- Co-authored-by: pre-commit-ci[bot] <66853113+pre-commit-ci[bot]@users.noreply.github.com> Co-authored-by: Anne Schuth Co-authored-by: Anne Schuth --- docs/ADRs/0011-researcher-in-residence.md | 52 +++++++++++++++++++++++ docs/About/team.md | 3 +- 2 files changed, 54 insertions(+), 1 deletion(-) create mode 100644 docs/ADRs/0011-researcher-in-residence.md diff --git a/docs/ADRs/0011-researcher-in-residence.md b/docs/ADRs/0011-researcher-in-residence.md new file mode 100644 index 00000000..98702f53 --- /dev/null +++ b/docs/ADRs/0011-researcher-in-residence.md @@ -0,0 +1,52 @@ +# ADR-Researcher in Residence + +## Context + +The AI validation team works transparently. Working with public funds warrants transparency toward the public. +Additionally, being transparent aligns with the team's mission of increasing the transparency of public organizations. +In line with this reasoning, it is important to be open to researchers interested in the work of the AI validation team. +Allowing researchers to conduct research within the team contributes to transparency and enables external perspectives +and feedback to be incorporated into the team's work. + +## Assumptions + +- Having researchers in residence is a mechanism that facilitates transparency. +- Research enables external feedback and perspectives to be incorporated into the team's work. +- Having researchers in residence from other disciplines facilitates an interdisciplinary exchange of ideas in light of + interdisciplinary issues. +- Research outcomes enable knowledge exchange between the scientific community and public organizations, in the + Netherlands and abroad. + +## Decision + +We have decided to include a researcher in residence as a member of our team. + +The researcher in residence takes the following form: + +- They join and participate in refinement meetings and other meetings of relevance. +- They share their reflections and present their (interim) research findings. +- They are provided access to the communication channel of the team (Mattermost). +- They meet with a contact person bi-weekly to discuss questions and relevant progress and findings. +- The are independent as they are employed and financed by their respective university. +- The results of their research, and thus processed data, are published in an academic journal. + +The following conditions apply to the researcher in residence. + +- The research is able to access and analyze documents relevant to the research (ex. Notes/minutes taken). These + documents are submitted to a member of the team for review prior to being processed. +- Any data collected and analyzed via interviews is done on the basis of informed consent. +- The data collected is not shared with other parties and is handled ethically by the researcher. +- No information, aggregation, or summary of information from the communication channel of the team (Mattermost) is + collected, processed, or analyzed by the researcher. + +## Risks + +Risks around a potential chilling effect (team members not feeling free to express themselves) are mitigated by the +conditions we impose. +In light of aforementioned form and conditions above, we see no further significant risks. + +## Consequences + +Including a researcher in residence makes it easier for them to conduct research within both the team and the wider +organization where the AI validation team operates. This benefits the quality of the research findings and the feedback +provided to the team and organization. diff --git a/docs/About/team.md b/docs/About/team.md index f1fe089f..94bcc32a 100644 --- a/docs/About/team.md +++ b/docs/About/team.md @@ -30,7 +30,8 @@ ![Lucas Haitsma](../img/lucas.jpeg){: .round } Lucas is PhD candidate conducting research into the regulation and governance of algorithmic discrimination by - supervision and enforcement organizations. + supervision and enforcement organizations. Lucas is our + [Researcher in Residence](../ADRs/0011-researcher-in-residence.md). [:fontawesome-brands-linkedin: Lucas Haitsma](https://www.linkedin.com/in/lucas-h-779375139/)