From 793403606bc35faab199055ce20ee6ae4c293208 Mon Sep 17 00:00:00 2001 From: "Tanya Leahy [SSW]" Date: Fri, 8 Nov 2024 11:27:22 +1000 Subject: [PATCH] =?UTF-8?q?XS=E2=9C=94=20=E2=97=BE=20update-email-rule-wit?= =?UTF-8?q?h-links=20(#9567)?= MIME-Version: 1.0 Content-Type: text/plain; charset=UTF-8 Content-Transfer-Encoding: 8bit * update-email-rule-with-links * Auto-fix Markdown files * Update rules/use-the-best-email-templates/rule.md Co-authored-by: Tiago Araújo [SSW] * Update rules/use-the-best-email-templates/rule.md Co-authored-by: Tiago Araújo [SSW] * Update rules/use-the-best-email-templates/rule.md Co-authored-by: Tiago Araújo [SSW] * Update rules/use-the-best-email-templates/rule.md Co-authored-by: Tiago Araújo [SSW] * Update rules/use-the-best-email-templates/rule.md Co-authored-by: Tiago Araújo [SSW] * Update rules/use-the-best-email-templates/rule.md Co-authored-by: Tiago Araújo [SSW] * Auto-fix Markdown files * Update rule.md * Auto-fix Markdown files * Update rule.md --------- Co-authored-by: github-actions[bot] Co-authored-by: Tiago Araújo [SSW] --- rules/use-the-best-email-templates/rule.md | 35 +++++++++++++++------- 1 file changed, 24 insertions(+), 11 deletions(-) diff --git a/rules/use-the-best-email-templates/rule.md b/rules/use-the-best-email-templates/rule.md index e1e4f55f087..b5fb7590b49 100644 --- a/rules/use-the-best-email-templates/rule.md +++ b/rules/use-the-best-email-templates/rule.md @@ -16,7 +16,7 @@ When sending repetitive emails, consistency across the organization is crucial. -### Outlook Email Templates +## Outlook Templates ::: greybox @@ -25,10 +25,12 @@ Simple to create and can be shared easily (e.g., via SharePoint). However, a new ::: ::: bad -Figure: Bad example - Outlook email templates are easy to share but have limitations with creation and calendar integration +Figure: Bad example - Outlook Templates are easy to share but have limitations with creation and calendar integration ::: -### My Templates +More information on [Outlook Templates](https://support.microsoft.com/en-au/office/create-an-email-message-template-43ec7142-4dd0-4351-8727-bd0977b6b2d1). + +## My Templates ::: greybox @@ -36,11 +38,14 @@ Simple to create but can't be shared with other users, have a 32KB limit, and ar ::: -::: bad +::: bad Figure: Bad example - My Templates are limited in size and sharing capabilities, making them less useful for collaborative environments + ::: -### Signatures +More information on [My Templates](https://www.howtogeek.com/697468/how-to-use-outlooks-my-templates-add-in-for-quick-text-entry/). + +## Signatures ::: greybox @@ -52,7 +57,9 @@ Simple to create but are stored locally, so they can't be shared with other devi Figure: Bad example - Signatures are easy to create but lack sharing capabilities and are limited by storage constraints ::: -### Quick Parts +More information on [Signatures](https://support.microsoft.com/en-au/office/create-and-add-an-email-signature-in-outlook-8ee5d4f4-68fd-464a-a1c1-0e1c80bb27f2). + +## Quick Parts ::: greybox @@ -66,7 +73,9 @@ Figure: Bad example - Quick Parts are useful for rich text but not suitable for ::: -### Word Documents on SharePoint +More information on [Quick Parts](https://support.microsoft.com/en-au/office/quick-parts-4ffef7c5-7596-4e95-9faf-41c771847a7b). + +## Word Documents on SharePoint ::: greybox @@ -80,7 +89,7 @@ Figure: OK example - Word documents on SharePoint support rich text and easy sha ::: -### Dynamics 365 Email Templates +## Dynamics 365 Email Templates ::: greybox @@ -92,7 +101,9 @@ Offer rich text, can be shared with anyone, and provide access to contact data. Figure: OK example - Dynamics 365 Email Templates have robust features but are complex to manage and access ::: -### OfficeAtWork Content Chooser +More information on [Dynamics 365 Email Templates](https://www.microsoft.com/en-us/dynamics-365/blog/it-professional/2023/04/10/create-beautiful-email-templates-with-enhanced-email-editor/). + +## OfficeAtWork Content Chooser ::: greybox @@ -104,11 +115,13 @@ Supports rich text and allows for easy sharing via SharePoint. Setup is straight Figure: Good example - OfficeAtWork Content Chooser offers ease of use and sharing, though it requires manual updates ::: -### Summary +More information on [OfficeAtWork Content Chooser](https://help.officeatwork.com/en/articles/1075-welcome-to-content-chooser). + +## Summary | Option | Pros | Cons | |--------------------------------|-------------------------------------------------------------|---------------------------------------------------------| -| **Outlook Email Templates** | Simple to create, easily shared via SharePoint | Must create a new email, can't be used for meeting invites in calendars | +| **Outlook Templates** | Simple to create, easily shared via SharePoint | Must create a new email, can't be used for meeting invites in calendars | | **My Templates** | Simple to create | Can't be shared, 32KB limit, stored on the server | | **Signatures** | Rich text, simple to create | Stored locally, can't be shared, size restricted | | **Quick Parts** | Rich text | Stored locally, can't be shared |