From 7fc02ae79e31201ec08d56e3d40c220d20961f90 Mon Sep 17 00:00:00 2001 From: Tanya Leahy Date: Fri, 8 Nov 2024 10:41:44 +1000 Subject: [PATCH 01/12] update-email-rule-with-links --- rules/use-the-best-email-templates/rule.md | 22 ++++++++++++++-------- 1 file changed, 14 insertions(+), 8 deletions(-) diff --git a/rules/use-the-best-email-templates/rule.md b/rules/use-the-best-email-templates/rule.md index e1e4f55f087..492bfe04702 100644 --- a/rules/use-the-best-email-templates/rule.md +++ b/rules/use-the-best-email-templates/rule.md @@ -16,7 +16,8 @@ When sending repetitive emails, consistency across the organization is crucial. -### Outlook Email Templates +### Outlook Templates +See here for more information on [Outlook Templates.](https://support.microsoft.com/en-au/office/create-an-email-message-template-43ec7142-4dd0-4351-8727-bd0977b6b2d1) ::: greybox @@ -25,10 +26,11 @@ Simple to create and can be shared easily (e.g., via SharePoint). However, a new ::: ::: bad -Figure: Bad example - Outlook email templates are easy to share but have limitations with creation and calendar integration +Figure: Bad example - Outlook Templates are easy to share but have limitations with creation and calendar integration ::: -### My Templates +### My Templates +See here for more information on [My Templates.](https://www.howtogeek.com/697468/how-to-use-outlooks-my-templates-add-in-for-quick-text-entry/) ::: greybox @@ -40,7 +42,8 @@ Simple to create but can't be shared with other users, have a 32KB limit, and ar Figure: Bad example - My Templates are limited in size and sharing capabilities, making them less useful for collaborative environments ::: -### Signatures +### Signatures +See here for more information on [Signatures.](https://support.microsoft.com/en-au/office/create-and-add-an-email-signature-in-outlook-8ee5d4f4-68fd-464a-a1c1-0e1c80bb27f2) ::: greybox @@ -52,7 +55,8 @@ Simple to create but are stored locally, so they can't be shared with other devi Figure: Bad example - Signatures are easy to create but lack sharing capabilities and are limited by storage constraints ::: -### Quick Parts +### Quick Parts +See here for more information on [Quick Parts.](https://support.microsoft.com/en-au/office/quick-parts-4ffef7c5-7596-4e95-9faf-41c771847a7b) ::: greybox @@ -80,7 +84,8 @@ Figure: OK example - Word documents on SharePoint support rich text and easy sha ::: -### Dynamics 365 Email Templates +### Dynamics 365 Email Templates +See here for more information on [Dynamics 365 Email Templates.](https://www.microsoft.com/en-us/dynamics-365/blog/it-professional/2023/04/10/create-beautiful-email-templates-with-enhanced-email-editor/) ::: greybox @@ -92,7 +97,8 @@ Offer rich text, can be shared with anyone, and provide access to contact data. Figure: OK example - Dynamics 365 Email Templates have robust features but are complex to manage and access ::: -### OfficeAtWork Content Chooser +### OfficeAtWork Content Chooser +See here for more information on [OfficeAtWork Content Chooser.](https://help.officeatwork.com/en/articles/1075-welcome-to-content-chooser) ::: greybox @@ -108,7 +114,7 @@ Figure: Good example - OfficeAtWork Content Chooser offers ease of use and shari | Option | Pros | Cons | |--------------------------------|-------------------------------------------------------------|---------------------------------------------------------| -| **Outlook Email Templates** | Simple to create, easily shared via SharePoint | Must create a new email, can't be used for meeting invites in calendars | +| **Outlook Templates** | Simple to create, easily shared via SharePoint | Must create a new email, can't be used for meeting invites in calendars | | **My Templates** | Simple to create | Can't be shared, 32KB limit, stored on the server | | **Signatures** | Rich text, simple to create | Stored locally, can't be shared, size restricted | | **Quick Parts** | Rich text | Stored locally, can't be shared | From 373eb7e67b0c4f7f7200dc2f4a4061abff072493 Mon Sep 17 00:00:00 2001 From: "github-actions[bot]" Date: Fri, 8 Nov 2024 00:45:43 +0000 Subject: [PATCH 02/12] Auto-fix Markdown files --- rules/use-the-best-email-templates/rule.md | 22 ++++++++++++++-------- 1 file changed, 14 insertions(+), 8 deletions(-) diff --git a/rules/use-the-best-email-templates/rule.md b/rules/use-the-best-email-templates/rule.md index 492bfe04702..efddaa7fa29 100644 --- a/rules/use-the-best-email-templates/rule.md +++ b/rules/use-the-best-email-templates/rule.md @@ -16,8 +16,9 @@ When sending repetitive emails, consistency across the organization is crucial. -### Outlook Templates -See here for more information on [Outlook Templates.](https://support.microsoft.com/en-au/office/create-an-email-message-template-43ec7142-4dd0-4351-8727-bd0977b6b2d1) +### Outlook Templates + +See here for more information on [Outlook Templates.](https://support.microsoft.com/en-au/office/create-an-email-message-template-43ec7142-4dd0-4351-8727-bd0977b6b2d1) ::: greybox @@ -29,7 +30,8 @@ Simple to create and can be shared easily (e.g., via SharePoint). However, a new Figure: Bad example - Outlook Templates are easy to share but have limitations with creation and calendar integration ::: -### My Templates +### My Templates + See here for more information on [My Templates.](https://www.howtogeek.com/697468/how-to-use-outlooks-my-templates-add-in-for-quick-text-entry/) ::: greybox @@ -42,7 +44,8 @@ Simple to create but can't be shared with other users, have a 32KB limit, and ar Figure: Bad example - My Templates are limited in size and sharing capabilities, making them less useful for collaborative environments ::: -### Signatures +### Signatures + See here for more information on [Signatures.](https://support.microsoft.com/en-au/office/create-and-add-an-email-signature-in-outlook-8ee5d4f4-68fd-464a-a1c1-0e1c80bb27f2) ::: greybox @@ -55,7 +58,8 @@ Simple to create but are stored locally, so they can't be shared with other devi Figure: Bad example - Signatures are easy to create but lack sharing capabilities and are limited by storage constraints ::: -### Quick Parts +### Quick Parts + See here for more information on [Quick Parts.](https://support.microsoft.com/en-au/office/quick-parts-4ffef7c5-7596-4e95-9faf-41c771847a7b) ::: greybox @@ -84,7 +88,8 @@ Figure: OK example - Word documents on SharePoint support rich text and easy sha ::: -### Dynamics 365 Email Templates +### Dynamics 365 Email Templates + See here for more information on [Dynamics 365 Email Templates.](https://www.microsoft.com/en-us/dynamics-365/blog/it-professional/2023/04/10/create-beautiful-email-templates-with-enhanced-email-editor/) ::: greybox @@ -97,8 +102,9 @@ Offer rich text, can be shared with anyone, and provide access to contact data. Figure: OK example - Dynamics 365 Email Templates have robust features but are complex to manage and access ::: -### OfficeAtWork Content Chooser -See here for more information on [OfficeAtWork Content Chooser.](https://help.officeatwork.com/en/articles/1075-welcome-to-content-chooser) +### OfficeAtWork Content Chooser + +See here for more information on [OfficeAtWork Content Chooser.](https://help.officeatwork.com/en/articles/1075-welcome-to-content-chooser) ::: greybox From 0ac8d63a10afa4dc6fbf4f3f3fb01419fa973b87 Mon Sep 17 00:00:00 2001 From: "Tanya Leahy [SSW]" Date: Fri, 8 Nov 2024 11:08:04 +1000 Subject: [PATCH 03/12] Update rules/use-the-best-email-templates/rule.md MIME-Version: 1.0 Content-Type: text/plain; charset=UTF-8 Content-Transfer-Encoding: 8bit Co-authored-by: Tiago Araújo [SSW] --- rules/use-the-best-email-templates/rule.md | 3 ++- 1 file changed, 2 insertions(+), 1 deletion(-) diff --git a/rules/use-the-best-email-templates/rule.md b/rules/use-the-best-email-templates/rule.md index efddaa7fa29..041636503cd 100644 --- a/rules/use-the-best-email-templates/rule.md +++ b/rules/use-the-best-email-templates/rule.md @@ -18,7 +18,8 @@ When sending repetitive emails, consistency across the organization is crucial. ### Outlook Templates -See here for more information on [Outlook Templates.](https://support.microsoft.com/en-au/office/create-an-email-message-template-43ec7142-4dd0-4351-8727-bd0977b6b2d1) +More information on [Outlook Templates](https://support.microsoft.com/en-au/office/create-an-email-message-template-43ec7142-4dd0-4351-8727-bd0977b6b2d1). + ::: greybox From 732ea4f13228c498eb9344d46372d3f20ef3b93f Mon Sep 17 00:00:00 2001 From: "Tanya Leahy [SSW]" Date: Fri, 8 Nov 2024 11:08:29 +1000 Subject: [PATCH 04/12] Update rules/use-the-best-email-templates/rule.md MIME-Version: 1.0 Content-Type: text/plain; charset=UTF-8 Content-Transfer-Encoding: 8bit Co-authored-by: Tiago Araújo [SSW] --- rules/use-the-best-email-templates/rule.md | 3 ++- 1 file changed, 2 insertions(+), 1 deletion(-) diff --git a/rules/use-the-best-email-templates/rule.md b/rules/use-the-best-email-templates/rule.md index 041636503cd..1953ada97d5 100644 --- a/rules/use-the-best-email-templates/rule.md +++ b/rules/use-the-best-email-templates/rule.md @@ -33,7 +33,8 @@ Figure: Bad example - Outlook Templates are easy to share but have limitations w ### My Templates -See here for more information on [My Templates.](https://www.howtogeek.com/697468/how-to-use-outlooks-my-templates-add-in-for-quick-text-entry/) +More information on [My Templates](https://www.howtogeek.com/697468/how-to-use-outlooks-my-templates-add-in-for-quick-text-entry/). + ::: greybox From 93f9f207b8bd3fc278259bfb487d8aeb236677b7 Mon Sep 17 00:00:00 2001 From: "Tanya Leahy [SSW]" Date: Fri, 8 Nov 2024 11:08:42 +1000 Subject: [PATCH 05/12] Update rules/use-the-best-email-templates/rule.md MIME-Version: 1.0 Content-Type: text/plain; charset=UTF-8 Content-Transfer-Encoding: 8bit Co-authored-by: Tiago Araújo [SSW] --- rules/use-the-best-email-templates/rule.md | 3 ++- 1 file changed, 2 insertions(+), 1 deletion(-) diff --git a/rules/use-the-best-email-templates/rule.md b/rules/use-the-best-email-templates/rule.md index 1953ada97d5..847fee0ccd3 100644 --- a/rules/use-the-best-email-templates/rule.md +++ b/rules/use-the-best-email-templates/rule.md @@ -48,7 +48,8 @@ Figure: Bad example - My Templates are limited in size and sharing capabilities, ### Signatures -See here for more information on [Signatures.](https://support.microsoft.com/en-au/office/create-and-add-an-email-signature-in-outlook-8ee5d4f4-68fd-464a-a1c1-0e1c80bb27f2) +More information on [Signatures](https://support.microsoft.com/en-au/office/create-and-add-an-email-signature-in-outlook-8ee5d4f4-68fd-464a-a1c1-0e1c80bb27f2). + ::: greybox From cd1050f544ee2ed18656e826e18bc5642cd4678c Mon Sep 17 00:00:00 2001 From: "Tanya Leahy [SSW]" Date: Fri, 8 Nov 2024 11:08:53 +1000 Subject: [PATCH 06/12] Update rules/use-the-best-email-templates/rule.md MIME-Version: 1.0 Content-Type: text/plain; charset=UTF-8 Content-Transfer-Encoding: 8bit Co-authored-by: Tiago Araújo [SSW] --- rules/use-the-best-email-templates/rule.md | 3 ++- 1 file changed, 2 insertions(+), 1 deletion(-) diff --git a/rules/use-the-best-email-templates/rule.md b/rules/use-the-best-email-templates/rule.md index 847fee0ccd3..36dbb61d820 100644 --- a/rules/use-the-best-email-templates/rule.md +++ b/rules/use-the-best-email-templates/rule.md @@ -63,7 +63,8 @@ Figure: Bad example - Signatures are easy to create but lack sharing capabilitie ### Quick Parts -See here for more information on [Quick Parts.](https://support.microsoft.com/en-au/office/quick-parts-4ffef7c5-7596-4e95-9faf-41c771847a7b) +More information on [Quick Parts](https://support.microsoft.com/en-au/office/quick-parts-4ffef7c5-7596-4e95-9faf-41c771847a7b). + ::: greybox From 3b222d1ebb85cd79acc5a11ba985083b0e1b2423 Mon Sep 17 00:00:00 2001 From: "Tanya Leahy [SSW]" Date: Fri, 8 Nov 2024 11:09:09 +1000 Subject: [PATCH 07/12] Update rules/use-the-best-email-templates/rule.md MIME-Version: 1.0 Content-Type: text/plain; charset=UTF-8 Content-Transfer-Encoding: 8bit Co-authored-by: Tiago Araújo [SSW] --- rules/use-the-best-email-templates/rule.md | 3 ++- 1 file changed, 2 insertions(+), 1 deletion(-) diff --git a/rules/use-the-best-email-templates/rule.md b/rules/use-the-best-email-templates/rule.md index 36dbb61d820..77b6c6580f5 100644 --- a/rules/use-the-best-email-templates/rule.md +++ b/rules/use-the-best-email-templates/rule.md @@ -94,7 +94,8 @@ Figure: OK example - Word documents on SharePoint support rich text and easy sha ### Dynamics 365 Email Templates -See here for more information on [Dynamics 365 Email Templates.](https://www.microsoft.com/en-us/dynamics-365/blog/it-professional/2023/04/10/create-beautiful-email-templates-with-enhanced-email-editor/) +More information on [Dynamics 365 Email Templates](https://www.microsoft.com/en-us/dynamics-365/blog/it-professional/2023/04/10/create-beautiful-email-templates-with-enhanced-email-editor/). + ::: greybox From 4100cab4896e1ff38b2f3449b1102ec01d946b5a Mon Sep 17 00:00:00 2001 From: "Tanya Leahy [SSW]" Date: Fri, 8 Nov 2024 11:09:23 +1000 Subject: [PATCH 08/12] Update rules/use-the-best-email-templates/rule.md MIME-Version: 1.0 Content-Type: text/plain; charset=UTF-8 Content-Transfer-Encoding: 8bit Co-authored-by: Tiago Araújo [SSW] --- rules/use-the-best-email-templates/rule.md | 3 ++- 1 file changed, 2 insertions(+), 1 deletion(-) diff --git a/rules/use-the-best-email-templates/rule.md b/rules/use-the-best-email-templates/rule.md index 77b6c6580f5..0a8518951a4 100644 --- a/rules/use-the-best-email-templates/rule.md +++ b/rules/use-the-best-email-templates/rule.md @@ -109,7 +109,8 @@ Figure: OK example - Dynamics 365 Email Templates have robust features but are c ### OfficeAtWork Content Chooser -See here for more information on [OfficeAtWork Content Chooser.](https://help.officeatwork.com/en/articles/1075-welcome-to-content-chooser) +More information on [OfficeAtWork Content Chooser](https://help.officeatwork.com/en/articles/1075-welcome-to-content-chooser). + ::: greybox From a6d196860e4437c5314ba41c1f5a7d53854b7354 Mon Sep 17 00:00:00 2001 From: "github-actions[bot]" Date: Fri, 8 Nov 2024 01:10:25 +0000 Subject: [PATCH 09/12] Auto-fix Markdown files --- rules/use-the-best-email-templates/rule.md | 6 ------ 1 file changed, 6 deletions(-) diff --git a/rules/use-the-best-email-templates/rule.md b/rules/use-the-best-email-templates/rule.md index 0a8518951a4..3e137949e20 100644 --- a/rules/use-the-best-email-templates/rule.md +++ b/rules/use-the-best-email-templates/rule.md @@ -20,7 +20,6 @@ When sending repetitive emails, consistency across the organization is crucial. More information on [Outlook Templates](https://support.microsoft.com/en-au/office/create-an-email-message-template-43ec7142-4dd0-4351-8727-bd0977b6b2d1). - ::: greybox Simple to create and can be shared easily (e.g., via SharePoint). However, a new email is always generated from these templates, so they cannot be used for email replies or for calendars without manual copying and pasting. @@ -35,7 +34,6 @@ Figure: Bad example - Outlook Templates are easy to share but have limitations w More information on [My Templates](https://www.howtogeek.com/697468/how-to-use-outlooks-my-templates-add-in-for-quick-text-entry/). - ::: greybox Simple to create but can't be shared with other users, have a 32KB limit, and are stored on the server in your mailbox. @@ -50,7 +48,6 @@ Figure: Bad example - My Templates are limited in size and sharing capabilities, More information on [Signatures](https://support.microsoft.com/en-au/office/create-and-add-an-email-signature-in-outlook-8ee5d4f4-68fd-464a-a1c1-0e1c80bb27f2). - ::: greybox Simple to create but are stored locally, so they can't be shared with other devices or users. Signatures have a 5000 character limit. @@ -65,7 +62,6 @@ Figure: Bad example - Signatures are easy to create but lack sharing capabilitie More information on [Quick Parts](https://support.microsoft.com/en-au/office/quick-parts-4ffef7c5-7596-4e95-9faf-41c771847a7b). - ::: greybox Supports rich text but is stored locally and can't be shared. @@ -96,7 +92,6 @@ Figure: OK example - Word documents on SharePoint support rich text and easy sha More information on [Dynamics 365 Email Templates](https://www.microsoft.com/en-us/dynamics-365/blog/it-professional/2023/04/10/create-beautiful-email-templates-with-enhanced-email-editor/). - ::: greybox Offer rich text, can be shared with anyone, and provide access to contact data. However, they are complex to set up, fonts can be tricky, they don't work with meetings, and may involve many clicks to access. @@ -111,7 +106,6 @@ Figure: OK example - Dynamics 365 Email Templates have robust features but are c More information on [OfficeAtWork Content Chooser](https://help.officeatwork.com/en/articles/1075-welcome-to-content-chooser). - ::: greybox Supports rich text and allows for easy sharing via SharePoint. Setup is straightforward—simply upload a Word document. However, templates must be updated manually. From fbaac6b663149b2ee7fa20e3ae96c4ae3a59dbbb Mon Sep 17 00:00:00 2001 From: "Tanya Leahy [SSW]" Date: Fri, 8 Nov 2024 11:19:24 +1000 Subject: [PATCH 10/12] Update rule.md --- rules/use-the-best-email-templates/rule.md | 68 ++++++++++++---------- 1 file changed, 37 insertions(+), 31 deletions(-) diff --git a/rules/use-the-best-email-templates/rule.md b/rules/use-the-best-email-templates/rule.md index 3e137949e20..526e992e862 100644 --- a/rules/use-the-best-email-templates/rule.md +++ b/rules/use-the-best-email-templates/rule.md @@ -16,9 +16,7 @@ When sending repetitive emails, consistency across the organization is crucial. -### Outlook Templates - -More information on [Outlook Templates](https://support.microsoft.com/en-au/office/create-an-email-message-template-43ec7142-4dd0-4351-8727-bd0977b6b2d1). +## Outlook Templates ::: greybox @@ -26,13 +24,14 @@ Simple to create and can be shared easily (e.g., via SharePoint). However, a new ::: -::: bad -Figure: Bad example - Outlook Templates are easy to share but have limitations with creation and calendar integration +::: bad +Figure: Bad example - Outlook Templates are easy to share but have limitations with creation and calendar integration ::: -### My Templates +More information on [Outlook Templates](https://support.microsoft.com/en-au/office/create-an-email-message-template-43ec7142-4dd0-4351-8727-bd0977b6b2d1). + -More information on [My Templates](https://www.howtogeek.com/697468/how-to-use-outlooks-my-templates-add-in-for-quick-text-entry/). +## My Templates ::: greybox @@ -40,13 +39,15 @@ Simple to create but can't be shared with other users, have a 32KB limit, and ar ::: -::: bad -Figure: Bad example - My Templates are limited in size and sharing capabilities, making them less useful for collaborative environments +::: bad +Figure: Bad example - My Templates are limited in size and sharing capabilities, making them less useful for collaborative environments + ::: -### Signatures +More information on [My Templates](https://www.howtogeek.com/697468/how-to-use-outlooks-my-templates-add-in-for-quick-text-entry/). -More information on [Signatures](https://support.microsoft.com/en-au/office/create-and-add-an-email-signature-in-outlook-8ee5d4f4-68fd-464a-a1c1-0e1c80bb27f2). + +## Signatures ::: greybox @@ -54,14 +55,14 @@ Simple to create but are stored locally, so they can't be shared with other devi ::: -::: bad -Figure: Bad example - Signatures are easy to create but lack sharing capabilities and are limited by storage constraints -::: +::: bad +Figure: Bad example - Signatures are easy to create but lack sharing capabilities and are limited by storage constraints +::: -### Quick Parts - -More information on [Quick Parts](https://support.microsoft.com/en-au/office/quick-parts-4ffef7c5-7596-4e95-9faf-41c771847a7b). +More information on [Signatures](https://support.microsoft.com/en-au/office/create-and-add-an-email-signature-in-outlook-8ee5d4f4-68fd-464a-a1c1-0e1c80bb27f2). +## Quick Parts + ::: greybox Supports rich text but is stored locally and can't be shared. @@ -74,7 +75,10 @@ Figure: Bad example - Quick Parts are useful for rich text but not suitable for ::: -### Word Documents on SharePoint +More information on [Quick Parts](https://support.microsoft.com/en-au/office/quick-parts-4ffef7c5-7596-4e95-9faf-41c771847a7b). + + +## Word Documents on SharePoint ::: greybox @@ -88,33 +92,35 @@ Figure: OK example - Word documents on SharePoint support rich text and easy sha ::: -### Dynamics 365 Email Templates - -More information on [Dynamics 365 Email Templates](https://www.microsoft.com/en-us/dynamics-365/blog/it-professional/2023/04/10/create-beautiful-email-templates-with-enhanced-email-editor/). - +## Dynamics 365 Email Templates + ::: greybox Offer rich text, can be shared with anyone, and provide access to contact data. However, they are complex to set up, fonts can be tricky, they don't work with meetings, and may involve many clicks to access. ::: -::: ok -Figure: OK example - Dynamics 365 Email Templates have robust features but are complex to manage and access -::: +::: ok +Figure: OK example - Dynamics 365 Email Templates have robust features but are complex to manage and access +::: + +More information on [Dynamics 365 Email Templates](https://www.microsoft.com/en-us/dynamics-365/blog/it-professional/2023/04/10/create-beautiful-email-templates-with-enhanced-email-editor/). -### OfficeAtWork Content Chooser -More information on [OfficeAtWork Content Chooser](https://help.officeatwork.com/en/articles/1075-welcome-to-content-chooser). +## OfficeAtWork Content Chooser ::: greybox Supports rich text and allows for easy sharing via SharePoint. Setup is straightforward—simply upload a Word document. However, templates must be updated manually. -::: +::: + +::: good +Figure: Good example - OfficeAtWork Content Chooser offers ease of use and sharing, though it requires manual updates +::: + +More information on [OfficeAtWork Content Chooser](https://help.officeatwork.com/en/articles/1075-welcome-to-content-chooser). -::: good -Figure: Good example - OfficeAtWork Content Chooser offers ease of use and sharing, though it requires manual updates -::: ### Summary From 35d406ec46e3b514ed368077571edd7ba913c74a Mon Sep 17 00:00:00 2001 From: "github-actions[bot]" Date: Fri, 8 Nov 2024 01:20:24 +0000 Subject: [PATCH 11/12] Auto-fix Markdown files --- rules/use-the-best-email-templates/rule.md | 43 ++++++++++------------ 1 file changed, 19 insertions(+), 24 deletions(-) diff --git a/rules/use-the-best-email-templates/rule.md b/rules/use-the-best-email-templates/rule.md index 526e992e862..293aada209a 100644 --- a/rules/use-the-best-email-templates/rule.md +++ b/rules/use-the-best-email-templates/rule.md @@ -24,13 +24,12 @@ Simple to create and can be shared easily (e.g., via SharePoint). However, a new ::: -::: bad -Figure: Bad example - Outlook Templates are easy to share but have limitations with creation and calendar integration +::: bad +Figure: Bad example - Outlook Templates are easy to share but have limitations with creation and calendar integration ::: More information on [Outlook Templates](https://support.microsoft.com/en-au/office/create-an-email-message-template-43ec7142-4dd0-4351-8727-bd0977b6b2d1). - ## My Templates ::: greybox @@ -39,14 +38,13 @@ Simple to create but can't be shared with other users, have a 32KB limit, and ar ::: -::: bad -Figure: Bad example - My Templates are limited in size and sharing capabilities, making them less useful for collaborative environments +::: bad +Figure: Bad example - My Templates are limited in size and sharing capabilities, making them less useful for collaborative environments ::: More information on [My Templates](https://www.howtogeek.com/697468/how-to-use-outlooks-my-templates-add-in-for-quick-text-entry/). - ## Signatures ::: greybox @@ -55,14 +53,14 @@ Simple to create but are stored locally, so they can't be shared with other devi ::: -::: bad -Figure: Bad example - Signatures are easy to create but lack sharing capabilities and are limited by storage constraints -::: +::: bad +Figure: Bad example - Signatures are easy to create but lack sharing capabilities and are limited by storage constraints +::: More information on [Signatures](https://support.microsoft.com/en-au/office/create-and-add-an-email-signature-in-outlook-8ee5d4f4-68fd-464a-a1c1-0e1c80bb27f2). ## Quick Parts - + ::: greybox Supports rich text but is stored locally and can't be shared. @@ -77,7 +75,6 @@ Figure: Bad example - Quick Parts are useful for rich text but not suitable for More information on [Quick Parts](https://support.microsoft.com/en-au/office/quick-parts-4ffef7c5-7596-4e95-9faf-41c771847a7b). - ## Word Documents on SharePoint ::: greybox @@ -92,35 +89,33 @@ Figure: OK example - Word documents on SharePoint support rich text and easy sha ::: -## Dynamics 365 Email Templates - +## Dynamics 365 Email Templates + ::: greybox Offer rich text, can be shared with anyone, and provide access to contact data. However, they are complex to set up, fonts can be tricky, they don't work with meetings, and may involve many clicks to access. ::: -::: ok -Figure: OK example - Dynamics 365 Email Templates have robust features but are complex to manage and access -::: +::: ok +Figure: OK example - Dynamics 365 Email Templates have robust features but are complex to manage and access +::: More information on [Dynamics 365 Email Templates](https://www.microsoft.com/en-us/dynamics-365/blog/it-professional/2023/04/10/create-beautiful-email-templates-with-enhanced-email-editor/). - ## OfficeAtWork Content Chooser ::: greybox Supports rich text and allows for easy sharing via SharePoint. Setup is straightforward—simply upload a Word document. However, templates must be updated manually. -::: - -::: good -Figure: Good example - OfficeAtWork Content Chooser offers ease of use and sharing, though it requires manual updates -::: - -More information on [OfficeAtWork Content Chooser](https://help.officeatwork.com/en/articles/1075-welcome-to-content-chooser). +::: + +::: good +Figure: Good example - OfficeAtWork Content Chooser offers ease of use and sharing, though it requires manual updates +::: +More information on [OfficeAtWork Content Chooser](https://help.officeatwork.com/en/articles/1075-welcome-to-content-chooser). ### Summary From 33bbb4d258d3fcbf106dacce2044f5ccc5a51b8e Mon Sep 17 00:00:00 2001 From: "Tanya Leahy [SSW]" Date: Fri, 8 Nov 2024 11:21:04 +1000 Subject: [PATCH 12/12] Update rule.md --- rules/use-the-best-email-templates/rule.md | 2 +- 1 file changed, 1 insertion(+), 1 deletion(-) diff --git a/rules/use-the-best-email-templates/rule.md b/rules/use-the-best-email-templates/rule.md index 293aada209a..b5fb7590b49 100644 --- a/rules/use-the-best-email-templates/rule.md +++ b/rules/use-the-best-email-templates/rule.md @@ -117,7 +117,7 @@ Figure: Good example - OfficeAtWork Content Chooser offers ease of use and shari More information on [OfficeAtWork Content Chooser](https://help.officeatwork.com/en/articles/1075-welcome-to-content-chooser). -### Summary +## Summary | Option | Pros | Cons | |--------------------------------|-------------------------------------------------------------|---------------------------------------------------------|