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<!-- setup 3col/9col grid for toc_float and main content -->
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Manuals
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<a href="03-surv.html">Survival</a>
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</li>
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<a href="jasper_ipm_description.html">Caribou</a>
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<p><br> <br></p>
<div id="project-management" class="section level1">
<h1>Project Management</h1>
<p>At SpeedGoat we want to work with our collaborators. One of our
biggest challenges is understand the dynamic schedules and needs of our
collaborators. To this end, we have invested in managing our projects
transparently in <a href="https://asana.com/product">Asana</a>. Our goal
here is to help increase transparency, communication and organization
related to projects.</p>
<div id="short-version" class="section level2">
<h2>Short Version</h2>
<ul>
<li>Each agency/collaborator is a Team, Team’s have Projects, Projects
have Tasks, Tasks tell us when and what work to do</li>
<li>Tasks can be prioritized by position, tags, due dates and comments,
please change</li>
<li>Create tasks by duplicating template tasks in project boards
(e.g. Feature Requests)</li>
<li>Fill out tasks by following template instructions</li>
<li>You will invite your team to the board, not us</li>
<li>The boards are private</li>
<li>Have an idea, create a feature request</li>
<li>Have a problem, create a bug report</li>
</ul>
<div id="teams" class="section level3">
<h3>Teams</h3>
<p>Our collaborations are first organized by <em>Teams</em>, which
typically reference an agency or entity. For example, there is a team
for everyone from Idaho and another for folks from South Dakota. Within
each team we will create <em>Projects</em>.</p>
</div>
<div id="projects" class="section level3">
<h3>Projects</h3>
<p>Projects come in two forms, those with definitive start and end dates
and those that are persistent. Specific contracts to build a model or
some workflow are good examples of a project with definitive start and
end dates. On the other hand, each team always has at least two
persistent projects named <em>Feature Requests</em> and <em>Bug
Tracking</em>, described in more detail below. Clicking on a project
will expose the board related to that topic or work. Within this page
the user will see a series of tabs at the top of the screen. The Board
view is our favorite, here you will find columns such as To Do, Backlog,
Prioritized, In Progress, and Done. These columns provide a quick visual
check of the state of tasks within the project.</p>
</div>
<div id="tasks" class="section level3">
<h3>Tasks</h3>
<p>A task is a self contained unit of requested work. Each task is
represented as a card on the Board view and these cards can be moved
around the board by clicking and dragging. This is where our
collaborators play a key role, we want participation and encourage folks
to move cards, set due dates and leave comments within each task to help
keep everything on track. We are not asking for you to manage our
projects, we are asking for participation in the planning process so we
can meet your needs. To create a new task users should first find the
<em>Template</em> task, which is usually at the top left of the board.
Placing your mouse over this card will cause three dots to appear and
clicking on those dots will provide options including the ability to
duplicate a task. The image below gives you an idea of what it will look
like in the board:</p>
<center>
<img src = "www/feature_create_task.png">
</center>
<p>We encourage users to duplicate a template because the templates have
text and fields that are necessary for us to understand the feature,
bug, or task. For a complete how to on tasks please click on <a
href="https://asana.com/guide/get-started/begin/adding-assigning-tasks">this
link</a>. You can’t really break anything, so feel free to try it out
click on some things and create a task or two.</p>
</div>
</div>
<div id="feature-requests" class="section level2">
<h2>Feature Requests</h2>
<p>Your board will always have a Feature Requests project. This is the
place for inspiration, new ideas, discussion and planning new features,
analyses or other cool ideas that you have. Need a new report, want more
data checks or want a new plot then create a feature request. Feature
requests are not special except they typically represent small changes
to software or analyses and do not require new contracts or months of
work. Regardless of the size of the idea we suspect that most large
projects will begin life as a feature request. When creating a feature
request it is important to duplicate the template in the Backlog column.
The template contains a lot of information to help you put your desires
in terms we can understand and act on. We often get told how to do, but
more often we need to be told what and why. The feature request template
task is shown below:</p>
<center>
<img src = "www/feature_task_template.png">
</center>
<p>When creating a task please take the time to read the text and then
replace it with your reponse. Aside form the text please notice the tags
such as priority and module. At the top of the task you can also propose
a <em>Due Date</em> to help us understand not only the priority, but the
timeline required.</p>
</div>
<div id="bug-tracking" class="section level2">
<h2>Bug Tracking</h2>
<p>The <em>Bug Tracking</em> board provides a place to discuss
unexpected software behavior. A bug is anytime the software does
something unexpected, fails outright or does not otherwise produce the
desired result. To fix a bug we need to understand not only what
happened, but how the bug was produced and ideally we would be able to
reproduce the error. If we can reproduce the error we can generally fix
it in short order, but if we can’t make the error happen there isn’t
much we can do. To help us better understand the bug you have detected
please try to duplicate the bug template task shown below, read the text
and replace the text with your thoughts.</p>
<center>
<img src = "www/feature_bug_template.png">
</center>
<p>It should be clear after comparing the bug report to a feature
request that very different information is required in each scenario and
these templates attempt to help guide your through this process.</p>
</div>
<div id="permissions" class="section level2">
<h2>Permissions</h2>
<p>Our Asana boards are private to those individuals involved in a
contract/relationship. We do not invite people to your board, you do.
You can expect that members of the SpeedGoat team have access to your
board and then one or two individuals are generally invited to the board
from the agency. At this point board members can invite new people to
the board. It is worth noting that access is not to all Projects within
a Team by default. Team members can invite other team members or invite
individuals to one project at a time. A detailed explanation of <a
href="https://asana.com/guide/help/organizations/members">team
permissions can be found here</a>.</p>
</div>
<div id="deep-dive" class="section level2">
<h2>Deep Dive</h2>
<p>The help documentation for Asana can be found at <a
href="https://asana.com/guide">https://asana.com/guide</a>.</p>
<hr />
<p>Developed by Josh Nowak, <a
href="https://www.speedgoat.io">SpeedGoat</a></p>
<p><img src = "www/SG_Horizontal_Transparent_RGB.png" height = "122" width = "162"></p>
<p><br></p>
<hr />
<p><br></p>
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