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| date: 01/11/2023 15:00 | ||
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| # 2023/11/08 SIG Meeting | ||
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| > *This is the first occurence of fortnightly SIG meetings, separate from Committee meetings. The aim is to discuss issues that affect SIGs, individual SIG problems & event updates, and any updates with budgeting/funding.* | ||
| Attendees: | ||
| - Committee (Fergus (pres.), Ali (vp.), Sophie (treasurer), Yuto (graphic des.)) | ||
| - QuantSIG (Alex, Sachin) | ||
| - CloudSIG (Juin) | ||
| - Tardis Project (Aria) | ||
| - GameDevSig (Krzysztof) | ||
| - Project Share (Vojtech) | ||
| - TypeSig (Amy) | ||
| - SIGINT (Jacob in place of Lorian) | ||
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| **Consolidated TODOs**: | ||
| - **SIGs** to request any additional funds apart from the base 300 (exceptions for TypeSig [500] and SIGINT [1500] for conferences) through Fergus (who will contact Neil) | ||
| - **SIGs** to put down email addresses in Discord #sigs to view funding spreadsheet that Sophie owns | ||
| - **SIGs** to draft up and send to Fergus (Discord/email) their target demographics, average attendee numbers, and what kind of things companies can get out of you | ||
| - **GameDevSig** to draft up an event idea by end of this week for a late-semester that Vincent can advertise in-class. | ||
| - **QuantSIG** to refresh posters and put them up for more visibility. | ||
| - **Fergus** to think about the AGM-style event ("Re-freshers event" in January) for SIG showcase. Potentially raise with Committee. | ||
| - **Fergus** to ask School about use of lockers for SIGs or alternatively making the cupboard more accessible out-of-hours. | ||
| - **Ali**/**Fergus** to sort out November and January STMU speakers, for which Tardis (Aria) is available to do a talk. | ||
| - **Yuto** to distribute CompSoc brand logos in color and monochrome. | ||
| - **Yuto** to draft up several mini-logo designs and placement on graphics, and optionally send out poll to SIGs if cannot decide. | ||
| - **Yuto** to create a SIG showcase poster and/or a graphic for the TV screen (likely 16:9). | ||
| - **Adam** or other interested members to overhaul website and include more things in SIG section, make meeting minutes more visible, update sponsor logos, potentially add event images. | ||
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| ## Funding | ||
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| - **Problem**: Neil has brought up that it is too many SIGs for him to fund | ||
| - **Solution**: Fergus will be meeting Neil weekly anyway. Fergus to formalise a "contract" thing for SIGs, so SIGs can request through Fergus and the School can get guarantees that it will be used for the requested SIG only | ||
| - CompSoc Funds: | ||
| - Base funding for SIG doubled from 150 to 300 GBP | ||
| - Exceptions for SIGINT (annual 1500) and TypeSig (500) | ||
| - Additional funds from the school (re: proposal above): | ||
| - Contact Sophie with formalised request just like for society funds | ||
| - Put down any hypothetical fund requests as definites as the paperwork requires this | ||
| - Sophie owns read-only spreadsheet of funds | ||
| - **TODO**: SIGs to put down email addresses to view spreadsheet | ||
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| ## Commercialisation of CompSoc | ||
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| - **Vision**: Selling CompSoc through the School of Informatics. Pursuade companies to purchase the sponsorship package for CompSoc & SIG. | ||
| - SIGs | ||
| - **TODO**: SIGs to write target demographics | ||
| - **TODO**: SIGs to write average attendee numbers | ||
| - **TODO**: SIGs to write what kind of things companies can get out of you | ||
| - Timeframe | ||
| - Anytime from next semester to next academic year | ||
| - SIGs should prepare this academic year already -- making sure your SIG doesn't die (finding committee) | ||
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| ## AGM-style event for SIGs | ||
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| - **Problem**: Many SIGs likely will have successor problems (bar TypeSig & Tardis who have an idea). | ||
| - **Proposed solution**: AGM-style event for SIGs. Students write manifestos, SIGs look over it. | ||
| - **Proposed solution**: Lots of SIGs this year (likely first time), so maybe a SIG Fair. "Re-freshers event". | ||
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| ## Meeting Rooms | ||
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| - Payment now required for G.07. | ||
| - TypeSig has had to pay 275 GBP (cheap for venue of that size, but still). | ||
| - HTB & PwnEd likely will be able to pay up -- harder for smaller SIGs | ||
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| ## Branding | ||
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| - **Problem**: CompSoc logo has to be on SIG graphics. However CompSoc logo color clashes (red vs blue on TypeSig). Logo size is also large and less legibile at small sizes | ||
| - **Proposed solution**: | ||
| - **TODO**: Yuto to distribute original logo and monochrome logo | ||
| - **TOOD**: Yuto to propose several favicon / small logo / heart and get SIGs to poll | ||
| - **TODO**: Yuto to formalise positions of logo on branding | ||
| - Small logos/graphics should be for just general PR like insta/posters, but for conference posters or sponsorship decks, it should be full CompSoc logo. | ||
| - This is to prevent situations like PwnEd last year where CompSoc logo was nowhere to be seen | ||
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| - **Problem**: SIG visibility and gathering members | ||
| - **Proposed Solution**: Poster for showcasing SIGs. Use TV in lower ground floor of AT. | ||
| - **TODO**: Fergus to check how to get access to the TV. | ||
| - **Problem**: Lots of SIG, likely crowded on a single poster or TV screen. | ||
| - **Proposed solution**: Link to website or LinkTree. | ||
| - **Problem**: Website SIG section is barebones and website in general is not very used | ||
| - **Proposed solution**: Overhaul website | ||
| - **TODO**: Adam (or other interested members) to rehaul website to make SIGs section contain brief sentences like "we run events every Sunday". | ||
| - **TODO**: Adam (or other interested members) to increase visibility of meeting minutes | ||
| - **TODO**: Adam to add company logos to sponsorship section | ||
| - Maybe start adding event photos to the News section? | ||
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| ## SIG-specific points | ||
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| ### GameDevSig | ||
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| - **Problem**: On the verge of death in terms of finding next committee next year & getting consistent attendees | ||
| - **Solution**: Sell it more as a side hobby instead of a daunting game project (such as game jams like how SIGINT do weekend CTFs, connect with other SIGs/societies to launch collab events) | ||
| - RockStar Games confirmed for 7th of February | ||
| - **Problem**: Target audience slightly unclear - the interested people seem busy | ||
| - **Solution**: Target first years | ||
| - **TODO**: GameDevSig to draft an event proposal (single sentence & date) by 12 November & CompSoc will get Vincent to market during lectures | ||
| - (Perhaps a Haskell GameJam to target first years after the FP competition) | ||
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| ### QuantSIG | ||
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| - **Problem**: Event attendee decreasing: Second one only approx. 15-16 attendees. | ||
| - **Proposed solution**: Take down posters and re-design and set them up with different colours for eye-catch. | ||
| - No updates with EUTIC since last time. | ||
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| ### Project Share | ||
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| - **Problem**: Can we get lockers in AT for Project Share & other SIGs? | ||
| - Status of those lockers unsure, cupboard could be a viable alternative | ||
| - **TODO**: Fergus to get School involved to get proper cupboard | ||
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| ### Tardis Project | ||
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| - Available to do a talk about Tardis infrastructure | ||
| - Likely January STMU | ||
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| ### CloudSIG | ||
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| - First event with Guest speaker around 20 attendees | ||
| - Next one 29 November |