From b92cf1136df8232f65e154222ba955126509d367 Mon Sep 17 00:00:00 2001 From: Yuto Takano Date: Wed, 8 Nov 2023 17:17:29 +0100 Subject: [PATCH] Create 2023-11-08-sig.md --- _minutes/2023-11-08-sig.md | 126 +++++++++++++++++++++++++++++++++++++ 1 file changed, 126 insertions(+) create mode 100644 _minutes/2023-11-08-sig.md diff --git a/_minutes/2023-11-08-sig.md b/_minutes/2023-11-08-sig.md new file mode 100644 index 0000000..73ab060 --- /dev/null +++ b/_minutes/2023-11-08-sig.md @@ -0,0 +1,126 @@ +--- +date: 01/11/2023 15:00 +--- + +# 2023/11/08 SIG Meeting + +> *This is the first occurence of fortnightly SIG meetings, separate from Committee meetings. The aim is to discuss issues that affect SIGs, individual SIG problems & event updates, and any updates with budgeting/funding.* + +Attendees: +- Committee (Fergus (pres.), Ali (vp.), Sophie (treasurer), Yuto (graphic des.)) +- QuantSIG (Alex, Sachin) +- CloudSIG (Juin) +- Tardis Project (Aria) +- GameDevSig (Krzysztof) +- Project Share (Vojtech) +- TypeSig (Amy) +- SIGINT (Jacob in place of Lorian) + +**Consolidated TODOs**: +- **SIGs** to request any additional funds apart from the base 300 (exceptions for TypeSig [500] and SIGINT [1500] for conferences) through Fergus (who will contact Neil) +- **SIGs** to put down email addresses in Discord #sigs to view funding spreadsheet that Sophie owns +- **SIGs** to draft up and send to Fergus (Discord/email) their target demographics, average attendee numbers, and what kind of things companies can get out of you +- **GameDevSig** to draft up an event idea by end of this week for a late-semester that Vincent can advertise in-class. +- **QuantSIG** to refresh posters and put them up for more visibility. +- **Fergus** to think about the AGM-style event ("Re-freshers event" in January) for SIG showcase. Potentially raise with Committee. +- **Fergus** to ask School about use of lockers for SIGs or alternatively making the cupboard more accessible out-of-hours. +- **Ali**/**Fergus** to sort out November and January STMU speakers, for which Tardis (Aria) is available to do a talk. +- **Yuto** to distribute CompSoc brand logos in color and monochrome. +- **Yuto** to draft up several mini-logo designs and placement on graphics, and optionally send out poll to SIGs if cannot decide. +- **Yuto** to create a SIG showcase poster and/or a graphic for the TV screen (likely 16:9). +- **Adam** or other interested members to overhaul website and include more things in SIG section, make meeting minutes more visible, update sponsor logos, potentially add event images. + +--- + +## Funding + +- **Problem**: Neil has brought up that it is too many SIGs for him to fund + - **Solution**: Fergus will be meeting Neil weekly anyway. Fergus to formalise a "contract" thing for SIGs, so SIGs can request through Fergus and the School can get guarantees that it will be used for the requested SIG only +- CompSoc Funds: + - Base funding for SIG doubled from 150 to 300 GBP + - Exceptions for SIGINT (annual 1500) and TypeSig (500) +- Additional funds from the school (re: proposal above): + - Contact Sophie with formalised request just like for society funds + - Put down any hypothetical fund requests as definites as the paperwork requires this +- Sophie owns read-only spreadsheet of funds + - **TODO**: SIGs to put down email addresses to view spreadsheet + +## Commercialisation of CompSoc + +- **Vision**: Selling CompSoc through the School of Informatics. Pursuade companies to purchase the sponsorship package for CompSoc & SIG. +- SIGs + - **TODO**: SIGs to write target demographics + - **TODO**: SIGs to write average attendee numbers + - **TODO**: SIGs to write what kind of things companies can get out of you +- Timeframe + - Anytime from next semester to next academic year + - SIGs should prepare this academic year already -- making sure your SIG doesn't die (finding committee) + +## AGM-style event for SIGs + +- **Problem**: Many SIGs likely will have successor problems (bar TypeSig & Tardis who have an idea). +- **Proposed solution**: AGM-style event for SIGs. Students write manifestos, SIGs look over it. +- **Proposed solution**: Lots of SIGs this year (likely first time), so maybe a SIG Fair. "Re-freshers event". + +## Meeting Rooms + +- Payment now required for G.07. + - TypeSig has had to pay 275 GBP (cheap for venue of that size, but still). + - HTB & PwnEd likely will be able to pay up -- harder for smaller SIGs + +## Branding + +- **Problem**: CompSoc logo has to be on SIG graphics. However CompSoc logo color clashes (red vs blue on TypeSig). Logo size is also large and less legibile at small sizes + - **Proposed solution**: + - **TODO**: Yuto to distribute original logo and monochrome logo + - **TOOD**: Yuto to propose several favicon / small logo / heart and get SIGs to poll + - **TODO**: Yuto to formalise positions of logo on branding + - Small logos/graphics should be for just general PR like insta/posters, but for conference posters or sponsorship decks, it should be full CompSoc logo. + - This is to prevent situations like PwnEd last year where CompSoc logo was nowhere to be seen + +- **Problem**: SIG visibility and gathering members + - **Proposed Solution**: Poster for showcasing SIGs. Use TV in lower ground floor of AT. + - **TODO**: Fergus to check how to get access to the TV. + - **Problem**: Lots of SIG, likely crowded on a single poster or TV screen. + - **Proposed solution**: Link to website or LinkTree. + - **Problem**: Website SIG section is barebones and website in general is not very used + - **Proposed solution**: Overhaul website + - **TODO**: Adam (or other interested members) to rehaul website to make SIGs section contain brief sentences like "we run events every Sunday". + - **TODO**: Adam (or other interested members) to increase visibility of meeting minutes + - **TODO**: Adam to add company logos to sponsorship section + - Maybe start adding event photos to the News section? + + +## SIG-specific points + +### GameDevSig + +- **Problem**: On the verge of death in terms of finding next committee next year & getting consistent attendees + - **Solution**: Sell it more as a side hobby instead of a daunting game project (such as game jams like how SIGINT do weekend CTFs, connect with other SIGs/societies to launch collab events) +- RockStar Games confirmed for 7th of February +- **Problem**: Target audience slightly unclear - the interested people seem busy + - **Solution**: Target first years + - **TODO**: GameDevSig to draft an event proposal (single sentence & date) by 12 November & CompSoc will get Vincent to market during lectures + - (Perhaps a Haskell GameJam to target first years after the FP competition) + +### QuantSIG + +- **Problem**: Event attendee decreasing: Second one only approx. 15-16 attendees. +- **Proposed solution**: Take down posters and re-design and set them up with different colours for eye-catch. +- No updates with EUTIC since last time. + +### Project Share + +- **Problem**: Can we get lockers in AT for Project Share & other SIGs? +- Status of those lockers unsure, cupboard could be a viable alternative + - **TODO**: Fergus to get School involved to get proper cupboard + +### Tardis Project + +- Available to do a talk about Tardis infrastructure +- Likely January STMU + +### CloudSIG + +- First event with Guest speaker around 20 attendees +- Next one 29 November