Meeting minutes for 22nd May

_minutes/2024-05-22.md

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+---
+date: 22/05/2024 18:00
+---
+
+**Attendees:**
+
+- Vincent
+- Godfrey
+- Chives
+- Krzysztof
+- Marton
+- Charlotte
+- Lewis
+- Cat
+- Fergus (Proxy)
+- Yuto (Proxy)
+- Lucas (Proxy)
+- Ali (Proxy)
+- Arin (Proxy)
+- Anastasia (Proxy)
+- Agam (Proxy)
+- Edinburgh AI (Proxy)
+- CloudSIG (Proxy)
+- TypeSIG (Proxy)
+
+### **Meeting Agenda: BitSIG Proposal** ###
+
+**1. Introduction to BitSIG:**
+
+- Focus areas include System Architecture, Embedded and Operating Systems, Computer Networks, Concurrent, Parallel, and Distributed Computing.
+- Emphasis on both practical and theoretical workshops for newcomers.
+
+**2. Proposed Activities:**
+
+- **Workshops:** Practical project to build a keyboard using only binary inputs (1 and 0) and writing a driver for it as one example.
+- **BitTalk:** Sessions for both beginners and experts featuring talks by professors and experts.
+- **BitDiscuss:** Sessions for both beginners and experts involving discussing academic papers.
+- **Social Events:** Regular social gatherings with pizza and pub visits.
+
+**3. ByteTalk:**
+
+- Plan to organise a technical conference named ByteTalk.
+
+**4. Regular Events:**
+
+- Intention to run biweekly technical and social events.
+
+**5. Sponsorship and Networking:**
+
+- Plans to approach ICSA, School of Informatics, and EPCC for sponsorship.
+- Strategy to cold email big tech companies for additional support.
+
+**6. Committee Composition:**
+
+- Current committee comprises 5 members, all first-year students.
+- Query raised about gauging interest from other year groups for committee positions. Eugene confirmed that no outreach has been done yet.
+- Plan to recruit 3rd and 4th-year students for committee roles in the future.
+
+**7. Event Style and Timing:**
+
+- Aim to make theoretical events engaging and avoid a lecture-style format, though this may be adjusted as needed.
+- Welcome Week events are currently undecided; activities are likely to start post-Welcome Week.
+- Intent to network with lecturers for collaboration, especially for the Intro to Computer Systems course.
+
+**8. Voting on Proposals:**
+
+- A vote was conducted on BitSIG.
+- Quorum: 11/13 core committee present as well as 2/3 executive committee so a quorum is reached.
+- Result: Vote was unanimous **for** the addition of BitSIG.
+
+**9. Other Matters:**
+
+- Discussion on potentially moving the website to be hosted by Tardis.
+- Consideration of whether a follow-up meeting over the summer is needed. Possible meetings in August to plan for Welcome Week.