- Meetings should be as short, focused, and small as possible.
- The host is typically the moderator, unless otherwise determined.
- Nominate a note-taker prior to the start of the meeting.
- Share a draft agenda prior to the meeting (with consideration for time zones)
- Review the agenda at the top of the meeting, asking for other items and the order.
- During the meeting, collect to-do's, blockers/asks, and DRIs.
- You can add [[feedback]] as an agenda item, and ask the participants to take a few minutes to jot down feedback for the next meeting.
- When asking for a meeting, send a message with:
- Purpose. State reason for meeting. Include necessary information, links, context, ...
- Duration. State restrictions (i.e. "at least 30 min", "at most 50min").
- Date. State restrictions (i.e. "must happen before Aug 8.")
- Suggestions. Pick three reasonable choices given restrictions and suggest them up front.
- Progress: what did I accomplish this week?
- Plans: What tasks am I doing next week?
- Problems: what is blocking progress?
- Other: what else should the team know?
- Progress on achieving current quarterly objectives.
- How the product is being received in the market.
- How the most important customers are succeeding (or not) using the product.
- How the team is performing and any people changes needed.
- Financial position of the company and review of metrics.