Information for Administrators

This page is for the person tasked with managing user access to the app.

You will need

• Your organisation's domain-specific settings

Provide access to a collector

Collectors will email you to request access to the app and its accompanying spreadsheet.

You will need their @gmail.com email address.

1. Share the MASTER SPREADSHEET with any editors and app users

1. Open the MASTER SPREADSHEET
2. Share > Add people and groups > [Enter email] > Editor

Note:

• The app reads and writes organisational data, therefore users require permission to edit the spreadsheet in order to access the app.
• If the spreadsheet is not shared, the user may still be able to view it, but they will not see the drop-down menus or the App Help menu item, and the app will not be able to write to it.

2a. Spreadsheet users - share the APPS SCRIPT PROJECT, which is linked to the spreadsheet as a code library

1. Open the APPS SCRIPT PROJECT
2. Share this project with others > Add people and groups > [Enter email] > Editor.

Note:

• Viewer access only provides access to the STABLE (deployed) version of the app
• Editor also provides access to the Deploy menu and in turn the DEV (head) version of the app.

2b. App users - share the GCP PROJECT (during development)

GCP stands for Google Cloud Platform.

During development, the app has a status of testing rather than in production. While in testing, only test users may access the app.

Add a test user:

1. Open the script's parent GCP PROJECT
2. OAuth user cap > Test users > + ADD USERS
3. This user is now allowed to access the STABLE version. The DEV version will show a prompt to 'Request access'.