Offboarding and Team Members Cleanup

[SheIsBukki]

Overview

We need to maintain a cycle of offboarding and team members cleanup so that we can remove formers Guides Team members who left the team officially and team members who are inactive.

Action Items

• Do a one time audit of all team members to clean up the resources (roster/GitHub/google drive, etc.)
  • Add members that need to be removed to the comments on this issue
    • remove Onboard & Offboard: Product #92 from icebox and remove dependency label and put into prioritized backlog
• Review all issues assigned to members
  • Check for members who are inactive on their issue
    • communicate with them using the message below for the appropriate week
    • After 4 weeks
      • Remove former members using the onboarding and offboarding issue (currently, we use the product issue for everyone)
      • Mark as Inactive on roster

Resources/Instructions

• Onboard & Offboard: Product #92

Messages

Week 1

• Issue message

@[insert github handle] Please provide update using these guidelines
1. Progress: "What is the current status of your project? What have you completed and what is left to do?"
2. Blockers: "Difficulties or errors encountered."
3. Availability: "How much time will you have this week to work on this issue?"
4. ETA: "When do you expect this issue to be completed?"
5. Pictures (if necessary): "Add any pictures that will help illustrate what you are working on."

Week 2

• Issue message

We did not hear from you last week after we reached out, please provide the following update in this issue.  
1. Progress: "What is the current status of your project? What have you completed and what is left to do?"
2. Blockers: "Difficulties or errors encountered."
3. Availability: "How much time will you have this week to work on this issue?"
4. ETA: "When do you expect this issue to be completed?"
5. Pictures (if necessary): "Add any pictures that will help illustrate what you are working on."

If we do not hear from you in the next week, you will be removed from the project, until you are ready to come back.

• Slack message

@[insert slack handle] If you want to remain on the team, please provide an update on your issue [insert issue link]

Week 3

• Issue Message

We have not heard from you via this issue or slack for 3 full weeks.  We are going to remove you from the team resources  You are welcome to come back, when you are ready, you can message us in the [#guide](https://hackforla.slack.com/archives/C028T9XU9S5) Slack channel to be re-added.

• Slack message

@[insert slack handle] [insert link to issue comment]

[ExperimentsInHonesty]

we offboarded @abasiayene

[ExperimentsInHonesty]

@SheIsBukki If no response by X offboard the following people (don't forget to check slack in case they wrote there).

2022-04-22

• Onboarding: Funke Olatunbosun #93
• Onboarding: Mercy #95 Mercy left a comment on 2022-04-22 Onboarding: Mercy #95 (comment)

2022-04-25

• Onboarding: Sarah Mbagwu #96
• Onboarding: Isaiah Ozadhe #97 Isaiah left a comment on 2022-04-21 Onboarding: Isaiah Ozadhe #97 (comment)

2022-04-29

• Onboarding: TOLULOPE ADEKOJO #83

[ExperimentsInHonesty]

Bukki checked the people in the above comment on 2022-04-20

[SheIsBukki]

We offboarded #93 on 2022-04-22

[SheIsBukki]

We offboarded #96 on 2022-04-25

[ExperimentsInHonesty]

The following people need to be Offboarded

• Onboarding: TOLULOPE ADEKOJO #83

[ExperimentsInHonesty]

@SheIsBukki please remove Isaiah #97 (comment)

[ExperimentsInHonesty]

Update roster to reflect that only people who are either here in meetings or have an onboarding issue open are marked as active. All others get marked as Inactive.