diff --git a/docs/content_management/create_edit_content_items.md b/docs/content_management/create_edit_content_items.md index ec168a6e..98dad960 100644 --- a/docs/content_management/create_edit_content_items.md +++ b/docs/content_management/create_edit_content_items.md @@ -118,8 +118,6 @@ To do it, choose one of the available elements: Each of these elements can have its own settings, such as text formatting. The option bar also lets you reorder or remove any elements in the Rich Text field. - - #### Edit embedded content items You can edit embedded content items without leaving current window. @@ -218,7 +216,6 @@ When response is displayed on the screen, depending on whether you are satisfied Depending on the length of the source text and the complexity of request, processing may take a while. You may cancel the processing if it takes too long by clicking **Stop**. - ### SeenThis! streaming !!! note @@ -246,3 +243,61 @@ For this feature to work as described, the content type must have a **Metadata** ![Selecting Taxonomy entries](img/taxonomy_select_taxonomy_entries.png "Selecting Taxonomy entries") For more information, see [Assign tag to content from taxonomy tree](taxonomy/work_with_tags.md#assign-tag-to-content-from-taxonomy-tree). + +### Collaborative editing + +Collaborative editing is a feature that allows multiple users to work on the same content item at the same time. +The system automatically tracks changes and allows users to collaborate within a single application, without the need for third-party tools. +Uses can work together and use a real-time editor to create and review content live. +This makes teamwork faster, more efficient, and simplifies content review process. + +#### Collaboration session + +When you create a new draft of content item you can invite other users to join a collaboration session. +To invite collaborators, click the **Share** button, which creates a new collaboration session. +Then, in a pop-up window, you can invite users to newly created session. + +!!! note + + Only the owner can invite other users and initiate collaboration session. + You can only invite users with permissions to a collaboration session. + Users without permissions are grayed out and you can't select them and invite them to the session. + +You can invite two types of users: + +- **Internal** - by searching their name or email address. These users can either edit the content item or just preview it, depending on your choice. +- **External** - by providing their email address in the field. They can only preview the document (editing option isn't available). + +Additionally, you can share a direct link to the collaborative session. +To do it, click the **Copy link** button. +Link is copied to the clipboard and you can share it with the users through communication channels. + +After inviting users to a collaboration session, they receive a notification - visible after clicking the **Notification** icon on the main dashboard, in the case of internal users, or by email, in the case of external users. + +Each user can leave collaboration session anytime or rejoin it. + +#### Editing content item + +Real-time collaboration is enabled in rich text fields. +Other fields are disabled and can be only edited by the owner of the content item. + +Real-time collaboration is available for the following content types containing rich text fields: + +- Article +- Folder +- Form +- Product category +- Custom content types +- Product (without variants) + +Collaborative editing feature works by syncing changes in real time, so everyone can see updates instantly. +Avatars of the users invited to collaboration session are visible at the top of the editing screen, also in distraction free mode. +While editing rich text fields, you can see colored tracking tags with avatar thumbnails that indicate who is currently working on it. +This helps you to keep track of the progress and ensures transparency. + +There are two modes of the collaboration: + +- **Real-time (online)** - editing content at the same time with real-time tracking of the presence and changes of other users. +- **Asynchronous** - ediitng content in different time. + +Only the owner can publish content, save it, delete the draft, or publish it. \ No newline at end of file