diff --git a/_data/footer.yml b/_data/footer.yml index a1934da7f..a00a2449c 100644 --- a/_data/footer.yml +++ b/_data/footer.yml @@ -93,19 +93,6 @@ columns: - text: "1996" url: "http://www.hpc.msstate.edu/conferences/vis96/" -# - section: -# - heading: "Organizers" -# links: -# - text: "VIS Conference Committees" -# url: "/year/2019/info/committees/conference-committee" -# - text: "Program Committees" -# url: "/year/2019/info/committees/program-committees" -# - text: "Steering Committees" -# url: "/year/2019/info/committees/steering-committees" -# - text: "VIS Executive Committee" -# url: "/year/2019/info/committees/vis-executive-committee" -# - text: "Restructuring and reVISe" -# url: "/governance/restructuring" - section: - heading: "Social media" @@ -117,9 +104,3 @@ columns: - text: "X (Twitter)" url: "https://twitter.com/ieeevis" - # - heading: "Co-located conferences" - # links: - # - text: "Information Plus" - # url: "http://informationplusconference.com/2018/" - # - text: "UIST 2019" - # url: "http://uist.acm.org/uist2019/" diff --git a/_data/navigation.yml b/_data/navigation.yml index d59b4d099..37815ff74 100644 --- a/_data/navigation.yml +++ b/_data/navigation.yml @@ -54,10 +54,6 @@ menu: # - text: "Full Program" # url: "/year/2024/info/week-at-a-glance" # is_new: true - # - text: "OU Open House" - # description: "Tour OU facilities, registration required" - # url: "/year/2024/assets/ou-open-house-invite.pdf" - # is_new: true # - text: "Media Requests" # url: "/year/2024/info/media-requests" # is_new: true @@ -66,17 +62,15 @@ menu: #is_new: true - heading: "Travel" links: - - text: "Destination Guide" + - text: "Tampa Destination Guide" url: "/year/2024/destination" is_new: false - # - text: "Accommodation" - # url: "/year/2024/info/registration/hotel-information" - # - text: "Visa & Travel" - # url: "/year/2024/info/registration/travel-visas" - #is_new: true - # - text: "Things to do in Oklahoma City" - # url: "/year/2024/info/registration/what-to-do-in-okc" - # is_new: true + - text: "Hotel Information" + url: "/year/2024/info/registration/hotel-information" + is_new: true + - text: "Visas" + url: "/year/2024/info/registration/travel-visas" + is_new: true - heading: "Code of Conduct" heading_url: "/year/2024/info/inclusion-and-diversity/code-of-conduct" diff --git a/content/info/registration/conference-registration.md b/content/info/registration/conference-registration.md index 00f18e2e3..36645e75d 100644 --- a/content/info/registration/conference-registration.md +++ b/content/info/registration/conference-registration.md @@ -5,202 +5,221 @@ active_nav: "Attend" permalink: /info/registration/conference-registration contact: finance@ieeevis.org --- +## VIS 2024: HYBRID EVENT REGISTRATION +The 2024 IEEE Visualization and Visual Analytics Conference, running from October 13 - 18, is organized as a hybrid event. The conference will be held at the TradeWinds Island Grand Beach Resort in St. Pete Beach, Florida. The virtual component of the conference will provide access to the VIS community around the world who might not be able to travel with streaming in-person presenter-only sessions, virtual presenter-only sessions hosted on Zoom and downloadable proceedings. -### VIS 2024 Registration will open Summer 2024 - -[Sign up to our mailing list](https://ieeevis.us20.list-manage.com/subscribe?u=874d4e627b4758f4438963e98&id=6c036e3c40) to be notified when registration opens and learn about other conference activites and announcements! - - + + diff --git a/content/info/registration/hotel-information.md b/content/info/registration/hotel-information.md index 45183fa66..3f705af21 100644 --- a/content/info/registration/hotel-information.md +++ b/content/info/registration/hotel-information.md @@ -6,151 +6,30 @@ permalink: /info/registration/hotel-information contact: "web@ieeevis.org" --- -**ACCOMMODATION CLOSES FRIDAY 15th September 2023 -AFTER THIS DATE, PLEASE DIRECTLY CONTACT JOY SANHCHUJ** - -The conference has secured several accommodation options for all budgets that are located within walking distance of the Melbourne Convention and Exhibition Centre. Bookings can be made during the registration process. You will need to select the available room type, indicate arrival and departure dates, and provide full prepayment in advance to secure your booking. -Room rates offered via the conference website are guaranteed the best rates up until 30 days before the start of the conference. Within 30 days prior to arrival, the hotel may modify Best Available Rates for individual bookings at any given time. -It is possible to add accommodation (where available) at a later date after your registration is already confirmed as long as this happens prior to the accommodation cut-off date. - -*Please note that accommodation can only be booked via your registration dashboard until Friday 15th September 2023. After this date, delegates will need to secure their accommodation directly with the hotel.* - -## Accommodation cancellations and changes - -The conference accommodation has a free cancellation policy up until 35 days before arrival (Friday 15th September). Rooms cancelled after the free cancellation period will be charged the full price of the total accommodation booked. -Please email Joy at ASN Events if you have any queries regarding accommodation. +All in-person conference events for VIS 2024 will be held in the TradeWinds Island Grand Resort located on beautiful St. Pete Beach. # Conference Hotel -## PAN PACIFIC -Work, play and discover this vibrant city along the Yarra River. Enjoy waterfront living and let us see to all your needs at Pan Pacific Melbourne, a premier amongst many Melbourne hotels, as you explore the South Wharf precinct and the bustling Melbourne Convention Centre. - -**Room Rate:** from AUD$309 per night - -**Address:** 2 Convention Centre Place South Wharf, Melbourne Victoria 3006 Australia - -**Distance to the Conference Venue:** 700m (8-minute walk) - -**Check-in:** 3:00PM - -**Access prior to 3:00PM:** Pre-registration from night before - -**Check-out:** 11:00AM - -**Full Buffet Breakfast:** AUD$37 per person - -**Star Rating:** 5 stars - -**Parking:** AUD $24.00 per exit/per day - -## AC HOTEL -Connect with Melbourne, Australia like never before at AC Hotel Melbourne Southbank. Design-focused, yet welcoming and pet-friendly, our hotel was created for the guest who is intentional in everything they do. Through overthinking every element of your stay in Melbourne Southbank, AC provides everything you need and nothing you don’t. Stay active at our modern AC Fitness Center equipped with free weights and LifeFitness cardio equipment. Relax by our infinity pool while savoring expertly crafted cocktails from Bar de Buceo pool bar. Start your morning in Melbourne with a fresh European breakfast at Sorolla restaurant and wind down with a signature gin and tonic at the chic Bar Triana. AC Hotel Melbourne Southbank is a perfectly precise hotel designed to ensure a precisely perfect stay in Melbourne, Australia. - -**Room Rate:** from AUD$210 per night - -**Address:** 201 Normanby Road, Southbank, Melbourne, Victoria, Australia, 3006 - -**Distance to the Conference Venue:** 1.3 km (16-minute walk) - -**Check-in:** 3:00PM - -**Access prior to 3:00PM:** Pre-registration from night before - -**Check-out:** 11:00AM - -**Full Buffet Breakfast:** AUD$35 per person - -**Star Rating:** 4.6 stars - -**Parking:** Off-site parking at Care Park, 11-31 Montague Street, South Melbourne VIC 3006 (entry via Munro St) for $10 per vehicle - -## NOVOTEL MELBOURNE SOUTH WHARF - -Novotel Melbourne South Wharf stands proudly in one of Melbourne's oldest locations, the historic South Wharf promenade. In contrast to the maritime docks and cargo sheds, is the contemporary architecture of Melbourne's newest buildings and attractions. The hotel is complemented with direct access to the Melbourne Convention & Exhibition Centre (MCEC), the Southern Hemisphere's largest meeting space. - -**Room Rate:** from AUD$275 per night - -**Address:** 7 Convention Centre Place, South Wharf, Australia, 3006 - -**Distance to the Conference Venue:** 650m (8-minute walk) - -**Check-in:** 2:00PM, Access prior to 3:00PM: Pre-registration from night before - -**Check-out:** 11:00AM - -**Full Buffet Breakfast:** The above rates are inclusive of buffet breakfast for one guest. The additional breakfast for the second guest is available at AUD$30 per person. - -**Star Rating:** 4.5 stars - -**Parking:** AUD $40.00 per 24 hours (unlimited entry and exit) - -## RENDEZVOUS HOTEL MELBOURNE -Rendezvous Hotel Melbourne is one of Australia’s finest historic hotels. Located on Flinders Street a three-minute walk from Flinders Street Station overlooking the scenic Yarra River, this Melbourne city centre hotel boasts a prime location in the heart of the central business district that’s well suited for both business and leisure. - -**Room Rate:** from AUD$225 per night - -**Address:** 328 Flinders Street, Melbourne, Victoria, 3000 - -**Distance to the Conference Venue:** 1 km (13-minute walk) - -**Check-in:** 2:00PM Access prior to 3:00PM: Pre-registration from night before - -**Check-out:** 11:00AM - -**Full Buffet Breakfast:** AUD$20 per person - -**Star Rating:** 4 stars - -**Parking:** Off-site parking at Secure Parking (300 Flinders St, Melbourne VIC 3000) for $25 per day - - -## QUEST SOUTHBANK -Located in lively Southbank, Quest Southbank is a short walk from Melbourne landmarks like the Royal Botanic Gardens & Arts Centre. Near the CBD, it's the perfect base for your Melbourne adventures. - -**Room Rate:** from AUD$229 per night - -**Address:** 12-16 Kavanagh Street, Southbank - -**Distance to the Conference Venue:** 1.4 km (18-minute walk) - -**Check-in:** 2:00PM Access prior to 3:00PM: Pre-registration from night before - -**Check-out:** 10:00AM - -**Full Buffet Breakfast:** 12-16 Kavanagh Street, Southbank - -**Star Rating:** 3 stars - -**Parking:** $35 per day - - -# TERMS AND CONDITIONS -## Booking Confirmation -Accommodation can be added to your conference profile during the registration process. Please note, your room is not confirmed until full pre-payment is received. Full pre-payment for accommodation is due by Friday 15th September 2023. Several payment options are available: online via credit card (credit card surcharge applies), credit card authorization form (surcharge applies), over the phone by calling ASN Events on (03) 8658 9530 (credit card surcharge applies), or EFT by following the instructions on the invoice emailed to you. If you do not receive your invoice, please contact Joy at ASN Events. - - Accommodation bookings not paid for by Friday 15th September 2023 will be cancelled. - -## Changes -If you require additional room nights not already available, please contact Joy Sangchuj for availability. Changes to your booking should always be done through your registration profile or by contacting Joy Sangchuj, NOT the hotel itself. +The conference rate for the base room is $239 per night (including resort fee) plus **13% tax**. The cutoff date for reservations under this rate is +**September 8, 2024**. After this date, we cannot guarantee the specified rate. -No further changes are accepted after 35 days prior to the conference. (Friday 15th September 2023) +| Room | Beds | Sleeps | Cost Per Night | +| ---------------------------------- | ------------- | ------ | --------------------------------------- | +| Deluxe | 2 Double Beds | 4 ppl | $184 + $55 resort fee + 13% tax | +| Tropical View With Balcony | 2 Queen Beds | 4 ppl | $214 + $55 resort fee + 13% tax | +| Gulf Front View With Balcony | 2 Queen Beds | 4 ppl | $234 + $55 resort fee + 13% tax | +| Tropical View Villa With Balcony | 2 Queen Beds | 6 ppl | $324 + $55 resort fee + 13% tax | +| Gulf Front View Villa With Balcony | 2 Double Beds | 6 ppl | $384 + $55 resort fee + 13% tax | -## Cancellations -Accommodation booked as part of the conference registration process can be cancelled in full with no penalty, as long as your request to cancel is made by Friday 15th September 2023. All cancellations must be made in writing via email to Joy at ASN Events. +Staying in the conference hotel has a lot of advantages. In addition to having access to all of the hotel's ammenities, having participants onsite, improves the conference experience and helps cover the facility costs. Because of this, we ask you to book the hotel only via the link below. -Within 35 days of the conference, all rooms cancelled or no shows will be charged at the agreed rate for all room nights cancelled. -## Security Deposit -Each guest will be asked for a credit card upon check-in. +Group ID: **25711**\\ +Delegate password: **60983418** -## Room Availability -During the Registration process, an icon of an envelope indicates there is no availability for accommodation at that hotel for that date. Please email Joy Sangchuj if you have any queries regarding accommodation. +Book your VIS 2024 hotel room -# BEWARE OF SCAMMERS -Due to the amount of publicly available information on conference and institution websites, some committee members and conference speakers are being contacted by third party companies, often from overseas, purporting to be event managers who request to secure accommodation or flight bookings. These requests always ask for financial information or credit card details and will generally be quite pushy in their attempts. Firms claiming to be legitimate accommodation and travel agents for your event, such as Business Travel Management and are not endorsed or authorised by the conference organisers. They are actively trolling event webs and trying to match invited speakers and committees with personal details often found on their own institute websites. +Address: Island Grand a TradeWinds Beach Resort, 5500 Gulf Blvd, St Pete Beach, FL 33706. -Please note, ASN Events will never ask a third party to retrieve credit card or financial information from you without prior personal arrangement with yourself and an ASN staff member. Where any payments are required, ASN Events will send through an invoice with remittance details which contains full ASN Letterhead, completed by an ASN Staff member and will always be from an @asnevents.net.au email address. -If for any reason you are unsure of the legitimacy of a requested payment, you should always contact your ASN Events Project Manager, Joy Sanchuj. -We take the protection of the information you provide to us very seriously, including your contact details and any financial information and have instituted secure IT platforms to protect your data. diff --git a/content/info/registration/travel-visas.md b/content/info/registration/travel-visas.md index 3cd1505bc..8bda5aa79 100644 --- a/content/info/registration/travel-visas.md +++ b/content/info/registration/travel-visas.md @@ -6,53 +6,18 @@ permalink: /info/registration/travel-visas contact: "web@ieeevis.org" --- -## Visa Application General Information - -If you are planning to attend VIS 2023 and may need a visa, we encourage you to read the following information provided by the Australian Department of Immigration and Border Protection. - -We recommend that all overseas participants read this carefully. Under Australia’s universal visa system, all visitors to Australia must have a valid visa to travel to and enter Australia (the only exceptions to this are New Zealand passport holders and permanent residents of Norfolk Island). - -There are many visa options available to people wishing to visit Australia. The appropriate visa option will depend, amongst other things, on the person’s purpose for visiting Australia, and the passport they are holding. The [visa finder web page](https://immi.homeaffairs.gov.au/visas/getting-a-visa/visa-finder) can be of help to find out which visa is suitable for you. - -Please also refer to the [Business Information Sheet](https://ijcai-17.org/BusinessInformationSheet.pdf) for guidance on the visa options that may be most suitable for you. - -Please also refer to the [General Information for Visa Applicants](https://ijcai-17.org/GeneralInformation.pdf). - -Please take into account processing times and lodge visa applications as early as possible as it can take 6-8 weeks for the approval process. The following passport holders are able to access [Australia’s Electronic Travel Authority (ETA)](https://www.eta.homeaffairs.gov.au/ETAS3/etas) issuing system online. An ETA provides authorisation to travel to and enter Australia and is electronically linked to your passport. To apply for an ETA online, you must hold a passport from one of the following countries or regions: - -* Brunei Darussalam -* Canada -* Hong Kong (SAR PRC) -* Japan -* Malaysia -* Singapore -* Korea, Rep of (STH) -* United States - -If you are not eligible to apply for an ETA online you might be able to apply through a travel agent, airline or at an [Australian visa office](https://www.homeaffairs.gov.au/about/contact/offices-locations). As part of the application/approval process, you will be issued with a Reference Number. You will need the Reference Number to check the status of your ETA or your application. - - -**Strong** __NB: These are the visa options available presently but the Department of Immigration and Border Protection reserves the right to change regulations. Assistance will NOT guarantee a visa grant. Visa applicants must demonstrate that they meet all the legislative requirements for an Australian visa.__ - +If you are planning to attend VIS 2024 and may need a visa, we encourage you to visit the [U.S. visa policy website](https://travel.state.gov/content/visas/en.html) for information on visa procedures and applications. Please allow ample time for visa processing. ## Visa Letter Requests -A visa letter is available to download from your online profile on the VIS 2023 registration system. Once you have paid your registration, wait 24-hours then log into your profile with your email and password, scroll down to the bottom of your profile and click on the visa letter button. You will be prompted to enter your passport details before downloading your visa letter. -*If your visa application has been rejected, the registration payment will be refunded, pending evidence of the rejection letter.* - -If you have questions or additional requirements, you may contact [visa-letters@ieeevis.org](mailto:visa-letters@ieeevis.org). - - - - -## Visa FAQ -**Q: During the visa application process, I must provide organization details and contact person details (an Australian business contact). What information should I use?** - - -**Q: I paid for my registration, but I cannot download the visa letter. What can I do?** - +Visa letter requests are handled through the [VIS 2024 registration system]({{ 'info/registration/conference-registration' | relative_url }}) when you register for the conference. **You must be fully registered for the conference before any letter can be issued.** +The generated letter will contain the following: +* Registration confirmation number +* Full name including Salutation (Mr., Ms., Mrs.) in the order of Salutation, Given (First) Name, Family (Last) Name +* Email address, mailing address and affiliation (business or school) +If additional information (such as paper title and number, passport number, passport expiration date, date of birth, etc) is necessary, you can enter this information when you register and it will be included in the letter. If you have questions or additional requirement, you may contact [visa-letters@ieeevis.org](mailto:visa-letters@ieeevis.org). \ No newline at end of file