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----
-sidebar_position: 4
-sidebar_label: Data retention procedure
----
-
-# Data retention procedure
-
-Starting from version 23.2, ReportPortal introduces an option to establish a retention period for collected Personally Identifiable Information (PII) data during instance configuration. This configuration allows for setting an individual retention duration for the instance in days, such as N=90, 180, 540 or any other number of days.
-
-**Docker**
-
-To activate data retention, add the following environment variables to Service Jobs:
-
-```
-# Int (days)
-
-RP_ENVIRONMENT_VARIABLE_CLEAN_EXPIREDUSER_RETENTIONPERIOD:
-
-# CRON
-
-RP_ENVIRONMENT_VARIABLE_CLEAN_EXPIREDUSER_CRON:
-
-RP_ENVIRONMENT_VARIABLE_NOTIFICATION_EXPIREDUSER_CRON:
-```
-
-**Kubernetes**
-
-Fill in Service Jobs values in the [values.yaml](https://github.com/reportportal/kubernetes/blob/master/reportportal/values.yaml)
-
-```
-servicejobs:
-
-coreJobs:
-
-    # Int (days) 
-
-    notifyExpiredUserCron: 
-
-    # CRON 
-
-    cleanExpiredUserCron: 
-
-    cleanExpiredUserRetention: 
-```
-
-If the data retention option is enabled but a specific number of days for deleting inactive users is not specified, no deletions will occur. In the case of specifying 0 or a negative value, an error will be displayed in the logs.
-
-When the data retention option is activated, the job will run daily to identify inactive users and obfuscate their data.
-
-Inactive users are defined as follows:
-
-1. Users who have not logged in for N days.
-
-2. Users who have not reported testing data for N days.
-
-Users are only classified as inactive if both conditions are satisfied.
-
-In cases where a user logs in but doesn’t submit any reports, they are not deleted as the second condition isn’t fulfilled. Similarly, if a user has not logged in but has submitted reports, they are still considered active.
-
-Before performing deletions, the system sends out email notifications as follows: notification №1 is dispatched to inactive users N-60 days before deletion, notification №2 is sent N-30 days prior, and notification №3 is sent 1 day before obfuscation. Notifications about account deletion are also sent by the system.
-
-Users will be able to return whenever they are invited to the project.
-
-In summary, a data retention policy optimizes resources and helps create a more efficient, secure, and effective environment for data management, which fosters business success.