Added text to Initiatives board about traceability of sub tasks (#852)

* Added text to Initiatives board about traceability of sub tasks

* Clarify task information needed

* Update cross-functional/workflow.md

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Co-authored-by: Chris Holdgraf <[email protected]>
Co-authored-by: Chris Holdgraf <[email protected]>

cross-functional/workflow.md

@@ -36,6 +36,20 @@ There are three types of items on the initiatives board:
   - Investment initiatives are an investment in our team, technology, etc that does not immediately deliver value to communities, but helps us build a better foundation to do so.
 - **Lists of Tasks and Epics**: Are the sequence of steps or deliverables that are taken to complete an initiative. These are defined as `[tasklist]` objects in each initiative, and are the main units of work that drive our actions.
 
+:::{admonition} What about community projects?
+
+We also track community projects as initiatives.
+When 2i2c is actively engaged in work for upstream projects or communities we serve, we add those to our initiatives list, and follow the planning process outlined here. 
+
+Note this is a work in progress, and we’re continuing to evolve our process for collaborating within and outside 2i2c.
+:::
+
+### Structure of an initiative
+
+Initiatives should provide enough context for anyone to understand its importance and outcomes or measures for completion.
+It should provide enough information that our team can prioritize the initiative in our [](#initiatives:meetings).
+They should also provide a single point of access to any related epics, tasks, and subtasks.
+
 `````{admonition} Example structure of an initiative
 :class: dropdown
 Here's the rough structure of an initiative, use this to guide the creation of new initiatives.
@@ -65,14 +79,16 @@ what kind of work it will entail, and why it is important to 2i2c's overall goal
 ```
 ````
 `````
-:::{admonition} What about community projects?
 
-We also track community projects as initiatives.
-When 2i2c is actively engaged in work for upstream projects or communities we serve, we add those to our initiatives list, and follow the planning process outlined here. 
+`In Progress` initiatives should have a **task list of steps to complete the initiative**.
+These become the issues that we plan in [Delivery Boards](#board:delivery) and iteration planning.
 
-Note this is a work in progress, and we’re continuing to evolve our process for collaborating within and outside 2i2c.
-:::
+Ensure that every initiative has the right `[tasklist]` items and linked issues so that:
+
+1. Every task can be traced back to its parent initiative by clicking upward through parent issues.
+2. You can reach each task by clicking downward through issues linked in an initiative's `[tasklist]`
 
+(initiatives:meetings)=
 ### Bi-weekly initiatives meetings
 
 There are two bi-weekly meetings with the initiatives team.