-
Notifications
You must be signed in to change notification settings - Fork 3k
Commit
This commit does not belong to any branch on this repository, and may belong to a fork outside of the repository.
Merge branch 'main' into @chrispader/theme-switching-ts-types
- Loading branch information
Showing
77 changed files
with
960 additions
and
481 deletions.
There are no files selected for viewing
This file contains bidirectional Unicode text that may be interpreted or compiled differently than what appears below. To review, open the file in an editor that reveals hidden Unicode characters.
Learn more about bidirectional Unicode characters
This file contains bidirectional Unicode text that may be interpreted or compiled differently than what appears below. To review, open the file in an editor that reveals hidden Unicode characters.
Learn more about bidirectional Unicode characters
69 changes: 69 additions & 0 deletions
69
docs/articles/expensify-classic/account-settings/Copilot.md
This file contains bidirectional Unicode text that may be interpreted or compiled differently than what appears below. To review, open the file in an editor that reveals hidden Unicode characters.
Learn more about bidirectional Unicode characters
Original file line number | Diff line number | Diff line change |
---|---|---|
@@ -0,0 +1,69 @@ | ||
--- | ||
title: Copilot | ||
description: Safely delegate tasks without sharing login information. | ||
--- | ||
|
||
# About | ||
The Copilot feature allows you to safely delegate tasks without sharing login information. Your chosen user can access your account through their own Expensify account, with customizable permissions to manage expenses, create reports, and more. This can even be extended to users outside your policy or domain. | ||
|
||
# How-to | ||
# How to add a Copilot | ||
1. Log into the Expensify desktop website. | ||
2. Navigate to *Settings > Account > Account Details > _Copilot: Delegated Access_*. | ||
3. Enter the email address or phone number of your Copilot and select whether you want to give them Full Access or the ability to Submit Only. | ||
- *Full Access Copilot*: Your Copilot will have full access to your account. Nearly every action you can do and everything you can see in your account will also be available to your Copilot. They *will not* have the ability to add or remove other Copilots from your account. | ||
- *Submit Only Copilot*: Your Copilot will have the same limitations as a Full Access Copilot, with the added restriction of not being able to approve reports on your behalf. | ||
4. Click Invite Copilot. | ||
|
||
If your Copilot already has an Expensify account, they will get an email notifying them that they can now access your account from within their account as well. | ||
If they do not already have an Expensify account, they will be provided with a link to create one. Once they have created their Expensify account, they will be able to access your account from within their own account. | ||
|
||
# How to use Copilot | ||
A designated copilot can access another account via the Expensify website or the mobile app. | ||
|
||
## How to switch to Copilot mode (on the Expensify website): | ||
1. Click your profile icon in the upper left side of the page. | ||
2. In the “Copilot Access” section of the dropdown, choose the account you wish to access. | ||
3. When you Copilot into someone else’s account, the Expensify header will change color and an airplane icon will appear. | ||
4. You can return to your own account at any time by accessing the user menu and choosing “Return to your account”. | ||
|
||
## How to switch to Copilot Mode (on the mobile app): | ||
1. Tap on the menu icon on the top left-hand side of the screen, then tap your profile icon. | ||
2. Tap “Switch to Copilot Mode”, then choose the account you wish to access. | ||
3. You can return to your own account at any time by accessing the user menu and choosing “Return to your account”. | ||
|
||
# How to remove a Copilot | ||
If you ever need to remove a Copilot, you can do so by following the below steps: | ||
1. Log into the Expensify desktop website | ||
2. Navigate to *Settings > Your Account > Account Details > _Copilot: Delegated Access_* | ||
3. Click the red X next to the Copilot you'd like to remove | ||
|
||
|
||
# Deep Dive | ||
## Copilot Permissions | ||
A Copilot can do the following actions in your account: | ||
- Prepare expenses on your behalf | ||
- Approve and reimburse others' expenses on your behalf (Note: this applies only to **Full Access** Copilots) | ||
- View and make changes to your account/domain/policy settings | ||
- View all expenses you can see within your own account | ||
|
||
## Copilot restrictions | ||
A Copilot cannot do the following actions in your account: | ||
- Change or reset your password | ||
- Add/remove other Copilots | ||
|
||
## Forwarding receipts to [email protected] as a Copilot | ||
To ensure a receipt is routed to the Expensify account in which you are a copilot rather than your own you’ll need to do the following: | ||
1. Forward the email to [email protected] | ||
2. Put the email of the account in which you are a copilot in the subject line | ||
3. Send | ||
|
||
|
||
# FAQ | ||
## Can a Copilot's Secondary Login be used to forward receipts? | ||
Yes! A Copilot can use any of the email addresses tied to their account to forward receipts into the account of the person they're assisting. | ||
|
||
## I'm in Copilot mode for an account; Can I add another Copilot to that account on their behalf? | ||
No, only the original account holder can add another Copilot to the account. | ||
## Is there a restriction on the number of Copilots I can have or the number of users for whom I can act as a Copilot? | ||
There is no limit! You can have as many Copilots as you like, and you can be a Copilot for as many users as you need. |
2 changes: 1 addition & 1 deletion
2
...sic/billing-and-subscriptions/Overview.md → ...ing-and-subscriptions/Billing-Overview.md
This file contains bidirectional Unicode text that may be interpreted or compiled differently than what appears below. To review, open the file in an editor that reveals hidden Unicode characters.
Learn more about bidirectional Unicode characters
This file contains bidirectional Unicode text that may be interpreted or compiled differently than what appears below. To review, open the file in an editor that reveals hidden Unicode characters.
Learn more about bidirectional Unicode characters
5 changes: 0 additions & 5 deletions
5
docs/articles/expensify-classic/expensify-card/Connect-To-Indirect-Integration.md
This file was deleted.
Oops, something went wrong.
File renamed without changes.
5 changes: 0 additions & 5 deletions
5
docs/articles/expensify-classic/get-paid-back/Third-Party-Payments.md
This file was deleted.
Oops, something went wrong.
5 changes: 0 additions & 5 deletions
5
docs/articles/expensify-classic/getting-started/Best-Practices.md
This file was deleted.
Oops, something went wrong.
43 changes: 43 additions & 0 deletions
43
docs/articles/expensify-classic/insights-and-custom-reporting/Fringe-Benefits.md
This file contains bidirectional Unicode text that may be interpreted or compiled differently than what appears below. To review, open the file in an editor that reveals hidden Unicode characters.
Learn more about bidirectional Unicode characters
Original file line number | Diff line number | Diff line change |
---|---|---|
@@ -0,0 +1,43 @@ | ||
--- | ||
title: Fringe Benefits | ||
description: How to track your Fringe Benefits | ||
--- | ||
# Overview | ||
If you’re looking to track and report expense data to calculate Fringe Benefits Tax (FBT), you can use Expensify’s special workflow that allows you to capture extra information and use a template to export to a spreadsheet. | ||
|
||
# How to set up Fringe Benefit Tax | ||
|
||
## Add Attendee Count Tags | ||
First, you’ll need to add these two tags to your Workspace: | ||
1) Number of Internal Attendees | ||
2) Number of External Attendees | ||
|
||
These tags must be named exactly as written above, ensuring there are no extra spaces at the beginning or at the end. You’ll need to set the tags to be numbers 00 - 10 or whatever number you wish to go up to (up to the maximum number of attendees you would expect at any one time), one tag per number i.e. “01”, “02”, “03” etc. These tags can be added in addition to those that are pulled in from your accounting solution. Follow these [instructions](https://help.expensify.com/articles/expensify-classic/workspace-and-domain-settings/Tags#gsc.tab=0) to add tags. | ||
|
||
## Add Payroll Code | ||
Go to **Settings > Workspaces > Group > _Workspace Name_ > Categories** and within the categories you wish to track FBT against, select **Edit Category** and add the code “TAG”: | ||
|
||
## Enable Workflow | ||
Once you’ve added both tags (Internal Attendees and External Attendees) and added the payroll code “TAG” to FBT categories, you can send a request to Expensify at [email protected] to enable the FBT workflow. Please send the following request: | ||
>“Can you please add the custom workflow/DEW named FRINGE_BENEFIT_TAX to my company workspace named <insert your company workspace name> ?” | ||
Once the FBT workflow is enabled, it will require anything with the code “TAG” to include the two attendee count tags in order to be submitted. | ||
|
||
|
||
# For Users | ||
Once these steps are completed, users who create expenses coded with any category that has the payroll code “TAG” (e.g. Entertainment Expenses) but don’t add the internal and external attendee counts, will not be able to submit their expenses. | ||
# For Admins | ||
You are now able to create and run a report, which shows all expenses under these categories and also shows the number of internal and external attendees. Because we don’t presume to know all of the data points you wish to capture, you’ll need to create a Custom CSV export. | ||
Here are a couple of examples of Excel formulas to use to report on attendees: | ||
- `{expense:tag:ntag-1}` outputs the first tag the user chooses. | ||
- `{expense:tag:ntag-3}` outputs the third tag the user chooses. | ||
|
||
Your expenses may have multiple levels of coding, i.e.: | ||
- GL Code (Category) | ||
- Department (Tag 1) | ||
- Location (Tag 2) | ||
- Number of Internal Attendees (Tag 3) | ||
- Number of External Attendees (Tag 4) | ||
|
||
In the above case, you’ll want to use `{expense:tag:ntag-3}` and `{expense:tag:ntag-4}` as formulas to report on the number of internal and external attendees. | ||
|
||
Our article on [Custom Templates](https://help.expensify.com/articles/expensify-classic/insights-and-custom-reporting/Custom-Templates#gsc.tab=0) shows how to create a custom CSV. |
This file contains bidirectional Unicode text that may be interpreted or compiled differently than what appears below. To review, open the file in an editor that reveals hidden Unicode characters.
Learn more about bidirectional Unicode characters
2 changes: 1 addition & 1 deletion
2
...ations/travel-integrations/TripCatcher.md → ...pprovals/Add-Members-to-your-Workspace.md
This file contains bidirectional Unicode text that may be interpreted or compiled differently than what appears below. To review, open the file in an editor that reveals hidden Unicode characters.
Learn more about bidirectional Unicode characters
Original file line number | Diff line number | Diff line change |
---|---|---|
@@ -1,5 +1,5 @@ | ||
--- | ||
title: Coming Soon | ||
title: Add Members to your Workspace | ||
description: Coming Soon | ||
--- | ||
## Resource Coming Soon! |
5 changes: 0 additions & 5 deletions
5
...rticles/expensify-classic/manage-employees-and-report-approvals/Adding-Users.md
This file was deleted.
Oops, something went wrong.
Loading
Sorry, something went wrong. Reload?
Sorry, we cannot display this file.
Sorry, this file is invalid so it cannot be displayed.
This file contains bidirectional Unicode text that may be interpreted or compiled differently than what appears below. To review, open the file in an editor that reveals hidden Unicode characters.
Learn more about bidirectional Unicode characters
This file contains bidirectional Unicode text that may be interpreted or compiled differently than what appears below. To review, open the file in an editor that reveals hidden Unicode characters.
Learn more about bidirectional Unicode characters
Oops, something went wrong.