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Update coc-investigation-process.md #124

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20 changes: 11 additions & 9 deletions coc-investigation-process.md
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Please see Code of Conduct (CoC) here: https://github.com/NeuromatchAcademy/precourse/blob/master/CODE_OF_CONDUCT.md

We believe that conflict is inevitable, nuanced, and complex. We all show up in spaces shaped by our lived experiences. We hope through our conflict resolution process that we can hear the experiences of everyone involved and find a collaborative path forward. We are committed to creating a generative and welcoming education space.

## Code of Conduct violations fall into three categories.
1. **Level 1**: Minor. Likely resolvable via conversations & mediation between complainant and/or accused, with no formal action needed.
2. **Level 2**: Moderate. Potentially resolvable, but formal mediation or consequence is required.
3. **Level 3**: Egregious and unresolvable (e.g. documented abuse or harassment)

If a report is received about behavior that violates the Neuromatch CoC, the following steps will be taken. In all cases, the identity of the complainant shall be kept confidential whenever necessary.
1. The OMBUDs office will investigate. Investigations are documented in written form either on Discord and/or Slack, and in a private OMBUDs folder.
2. The OMBUDs office will categorize the complaint into one of the three categories above based on the outcome of the investigation.
3. If Level 1 or Level 2, the Ombuds office will attempt to resolve the issue by informing other members of the NM community on an as-needed basis.
1. The Conflict Resolution Team will investigate. Investigations are documented in written form either on Discord and/or Slack, and in a private Conflict Resolution folder.
2. The Conflict Resolution Team will categorize the complaint into one of the three categories above based on the outcome of the investigation.
3. If Level 1 or Level 2, the Conflict Resolution Team will attempt to resolve the issue by informing other members of the NM community on an as-needed basis.
- Level 1: Speak with all parties individually or together (complainant, others involved, and accused as relevant) and potentially set up a mediation session or other intervention between complainant and accused if appropriate. Follow up to check in on outcomes after closure of issue.
- Level 2: Speak with all parties individually (complainant, others involved, and accused as relevant) to hear both sides of the story and decide on consequences acceptable to all parties to resolve the issue.
4. If a resolution cannot be achieved via Step 3, or if the investigation concludes that the violation is Level 3, the offender will be removed from NM without the chance to defend their actions via whichever of the following is necessary, in the following order.
- Level 2: Speak with all parties individually (complainant, others involved, and accused as relevant) to hear both sides of the story and decide on solution acceptable to all parties to resolve the issue.
4. If a resolution cannot be achieved via Step 3, or if the investigation concludes that the violation is Level 3, the offender will be removed from the Neuromatch shared spaces via whichever of the following is necessary, in the following order.
- Remove from Google Drive
- Remove from Slack
- Inform at least one Slack admin about the ban
Expand All @@ -22,13 +24,13 @@ If a report is received about behavior that violates the Neuromatch CoC, the fol
- “Ban” from server
- Remove from authorization email list
- Inform Discord helpdesk personnel about the ban so the person cannot rejoin and support tickets will be ignored
- Send official email from OMBUDs member informing them of the ban and reasons for it.
- Send official email from Conflict Resolution Team member informing them of the ban and reasons for it.


## Academic Integrity Violations


If it is found that a student has impersonated another student in order to gain access to the interactive track…
If it is found that a student has impersonated another student in order to gain access to the interactive track:

1. If the impersonation was done without the knowledge and consent of the Impersonatee, the Impersonator will be removed from NM and banned from future participation in NM for a period of time to be determined by the OMBUDs office.
2. If the impersonation was done with the knowledge and consent of the Impersonatee, both the Impersonator and Impersonatee will be removed from NM and banned from future participation in NM for a period of time to be determined by the OMBUDs office.
1. If the impersonation was done without the knowledge and consent of the Impersonatee, the Impersonator will be removed from NM and banned from future participation in NM for a period of time to be determined by the Conflict Resolution Team.
2. If the impersonation was done with the knowledge and consent of the Impersonatee, both the Impersonator and Impersonatee will be removed from NM and banned from future participation in NM for a period of time to be determined by the Conflict Resolution Team.