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goddesswarship authored Oct 21, 2024
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# Site admin

Under Silo Security, users are grouped under organizations, which typically align with real-world organizations. To ensure that organizational goals are met, Wild Me established the **Org-Admin Role**. These are platform members who will handle user management and address bulk import concerns for their organization.

## How to apply for the Org-Admin Role

To get the Org-Admin Role, contact either a *site admin or Wild Me*. You can manage the following aspects of a platform by using the top navigation and selecting **Administer**.

## Logs

* **User access logs** provide session information that indicates a user's IP address and sign-in time.
* **Encounter submissions log** provides Encounter creation information that indicates the time when Encounters are created to provide a reference to the encounter.
* **Deleted encounters log** provides a record of Encounters that were deleted and a reference to restore the Encounter using the Library Management functionality.
* Email log provides a record of the automated emails sent from the platform including the type of email, who it was sent to, and what time it was sent.

## User Management

### Add Users

As an Admin, you can create users. To create a new user:

1. Go to **Administer**, then **User Management**.
2. Scroll to the **Create/Edit User** section.
3. Enter a *username, email, and password.*
4. Select the appropriate role based on the permission level you want the user to have. This is multi-select as the roles are not hierarchical.
* **admin**: full site access.
* **orgAdmin**: grant administrative abilities to manage the organization.
* **researcher**: grant the ability to process and manage encounters, individuals, and sightings.
5. Click **Save** to create a new user.

### Edit Users

1. Go to **Administer**, then **User Management**.
2. Enter a *username, first or last name, or other identifying information* in the space provided.
3. Select a user from the user grid.
4. Make adjustments to the user as needed.
5. Click **Save** to update the user.

### Disable Users

Disable users that are leaving the platform or are having their access revoked. This maintain the data integrity between encounters.

1. Go to **Administer**, then **User Management**.
2. Select a user from the user grid. To filter the grid, type a username, first name, last name, or email address in the space provided.
3. Take the following steps:
* Remove the user's roles and organizations.
* Change the user's password.
* Shut off the email notification.
* If your platform has the terms and conditions active, click to reset the field.
4. Click **Save** to disable the user.

### Delete Users

Only delete test accounts or accounts that have no data.

1. Go to **Administer**, then **User Management**.
2. Enter a *username, first or last name, or other identifying information* in the space provided.
3. Select a user from the user grid.
4. Click **Delete User** beneath the user’s information.

## Data Integrity

### Check for Annotations with Multiple Individual IDs

Coming soon.

## Check Annotation iaClasses and MediaAsset States by Species

Coming soon.

## Find Annotations Duplicated in Two or More Encounters

Coming soon.

## URL Access Security Checks

Coming soon.

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