Member archive reminder cronjob

.github/workflows/idol-notifications.yml

@@ -1,11 +1,14 @@
 name: IDOL Notifications
 on:
   schedule:
-    # Runs script at 8AM UTC (6PM or 7PM ET) everyday. This hsould be an hour before pull-from-idol
+    # Runs at 8AM UTC (6PM or 7PM ET) everyday. This should be an hour before pull-from-idol
     - cron: '0 23 * * MON'
+    # Runs at 2PM UTC (9AM or 10AM ET) on 1/20 and 8/20 (before each semester starts)
+    - cron: '0 14 20 1,8 *'
 
 jobs:
   profile-update-notifications:
+    if: contains(github.event.schedule, '0 23 * * MON')
     runs-on: ubuntu-latest
     steps:
       - uses: actions/checkout@v2
@@ -32,6 +35,7 @@ jobs:
         run: yarn workspace backend send-profile-update-notifications
 
   tec-request-notification:
+    if: contains(github.event.schedule, '0 23 * * MON')
     runs-on: ubuntu-latest
     steps:
       - uses: actions/checkout@v2
@@ -48,11 +52,38 @@ jobs:
           restore-keys: yarn-
       - name: Install
         run: yarn
-      - name: Profile update notifications
+      - name: TEC request notification
         env:
           FIREBASE_PRIVATE_KEY: ${{ secrets.FIREBASE_PRIVATE_KEY }}
           FIREBASE_PRIVATE_KEY_ID: ${{ secrets.FIREBASE_PRIVATE_KEY_ID }}
           OAUTH_CLIENTID: ${{ secrets.OAUTH_CLIENTID}}
           OAUTH_CLIENT_SECRET: ${{ secrets.OAUTH_CLIENT_SECRET }}
           OAUTH_REFRESH_TOKEN: ${{ secrets.OAUTH_REFRESH_TOKEN }}
         run: yarn workspace backend send-tec-notifications
+
+  member-archive-reminder:
+    if: contains(github.event.schedule, '0 14 20 1,8 *')
+    runs-on: ubuntu-latest
+    steps:
+      - uses: actions/checkout@v4
+        with:
+          token: ${{ secrets.BOT_TOKEN }}
+      - uses: actions/setup-node@v4
+        with:
+          node-version-file: .node-version
+      - name: Use Yarn Cache
+        uses: actions/cache@v4
+        with:
+          path: ~/.cache/yarn
+          key: yarn-${{ hashFiles(format('{0}{1}', github.workspace, '/yarn.lock')) }}
+          restore-keys: yarn-
+      - name: Install
+        run: yarn
+      - name: Member archive reminder
+        env:
+          FIREBASE_PRIVATE_KEY: ${{ secrets.FIREBASE_PRIVATE_KEY }}
+          FIREBASE_PRIVATE_KEY_ID: ${{ secrets.FIREBASE_PRIVATE_KEY_ID }}
+          OAUTH_CLIENTID: ${{ secrets.OAUTH_CLIENTID}}
+          OAUTH_CLIENT_SECRET: ${{ secrets.OAUTH_CLIENT_SECRET }}
+          OAUTH_REFRESH_TOKEN: ${{ secrets.OAUTH_REFRESH_TOKEN }}
+        run: yarn workspace backend send-member-archive-reminder

backend/package.json

@@ -9,6 +9,7 @@
     "tsc": "tsc",
     "build": "tsc",
     "update-dev-db": "esr scripts/update-dev-db.ts",
+    "send-member-archive-reminder": "esr scripts/send-member-archive-reminder.ts",
     "send-profile-update-notifications": "esr scripts/send-profile-update-notifications.ts",
     "send-tec-notifications": "esr scripts/send-tec-notifications.ts",
     "backup-prod-db": "esr scripts/backup-prod-db.ts",

backend/scripts/send-member-archive-reminder.ts

@@ -0,0 +1,33 @@
+/* eslint-disable no-console */
+import admin from 'firebase-admin';
+import sendMail from './utils';
+import { configureAccount } from '../src/utils/firebase-utils';
+
+const serviceAcc = require('../resources/idol-b6c68-firebase-adminsdk-h4e6t-40e4bd5536.json');
+
+admin.initializeApp({
+  credential: admin.credential.cert(configureAccount(serviceAcc, 'prod')),
+  databaseURL: 'https://idol-b6c68.firebaseio.com',
+  storageBucket: 'gs://cornelldti-idol.appspot.com'
+});
+
+const db = admin.firestore();
+
+const EMAIL_SUBJECT = '[ACTION REQUIRED] Members Archive';
+const EMAIL_BODY =
+  'Hey there from the IDOL team!\n\nThis is a reminder to upload the CSV results from the returning members survey to archive members before this upcoming semester.\n\nThank you!';
+
+const main = async () => {
+  const opsLeadsEmails = (await db.collection('ops-leads').get()).docs.map((doc) => doc.id);
+  opsLeadsEmails.map((email) => console.log(email));
+  console.log('Sending email notification...');
+  try {
+    await Promise.all(opsLeadsEmails.map((email) => sendMail(email, EMAIL_SUBJECT, EMAIL_BODY)));
+  } catch (e) {
+    console.error(e);
+    process.exit(1);
+  }
+  console.log('Email notification successfully sent :)');
+};
+
+main();