Windows application that makes it easy to record and maintain buisness's purchase receipts by automatically filling Seller Name, Address with requests and auto-displaying Tax Amount and Total with Sub Total Value.
The above GIFs illustrate how the search and entry process is simplified. The Name and Address is got using HTTP GET and parsed with BeautifulSoup4 then displayed in a windows built with Tkinter and saved as a spreadsheet using openpyxl.
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To dowload the latest version go to the releases page or click here to download windows installer for the latest version.
The releases are built for Windows operating system. For MacOS/Linux you can try running the python script in /src/main.py
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File |
Open the Excel file that is currently being used. Current file is determined by Entry Month and Entry Year under the Entry Configuration tab. If no entries were made for that particular month then error message pops up. |
Options |
Clicking this opens a message box to change Organization name |
Font |
Changes the font size of the windows (either small or large) |
View |
Change the color them of the window |
Help |
Opens this Github repository page |
The program allows clicking Enter key to jump to the next value, this also has the feature of triggering the functions associated with them. The default chain of navigation through Enter Key where each --> denotes a click of Enter key is given below
Invoice Date --> Invoice Date --> GST No. --> Generates Seller Name and Address from GST No. and autofills --> Product Name --> HSN --> Sub Total --> Generates Tax value and Total Value --> Total --> Submit --> Adds to Spreadsheet and clears all Fields --> Invoice Date
Just like using Microsoft Excel you can navigate the entire software with Enter key, thus saving time that is consumed with mannual navigation using a mouse.
The Entry Month is always set to previous month. Entry Year is set to always display the current year, adjustments has been made to display previous year during the month of December (i.e. entry takes place on January).
The details are automatically stored in an .xlsx file once Submit button is hit. The file is stored in the location E:\fullsafe\{year}\{month} and the file name is in the format Purchase_{month}{year}.xlsx. The Month and year is determined from the values of Entry Month and Entry Year.
The File item in the menubar can be clicked to open the file immediately.
Inputs having special feature are listed below. Rest of the inputs are self-explanatory and hence omitted from long explanations. Invoice Date supports both alphanumerical characters.
Using Enter key navigation you can reach the box quickly, but unlike other input boxes this has a builtin calendar. Click the V to open the calendar and pick the date.
The ✔ button can be used to request data to be filled, but with pressing Enter the process is automated and your cursor jumps to Product Name.
After entering the subtotal, when you click Enter key the Tax Amount and Total are generated and the cursor jumps to Total.
After confirming the Total value you can press Enter again, which leads you to the Submit button. The data will be uploaded only after you press Enter a second time. After that click, the data is added to Excel file and all columns are erased.
This button does the same upload function as the Submit button but excludes clearing the GST No, Business Name and Business Address fields. It is suited for entering multiple receipts from the same seller. It has to be manually clicked before the second Enter click when the Submit button is highlighted, preferably right after the Total is generated.
This clears all values. Only default values like Entry Month, Entry Year and Invoice Date remains.
Click Options, a message box with a text field pops up. Enter your Organization name and click OK. To exit without changing click Cancel. Once changed the Organization name is updated only to the current Excel file and then saved for future use.
By default, there is two font size groups - Large and Small. Click Font to trigger change. Note that the change from Small to Large is immediate but changing from Large to Small triggers a auto-restart of the app. Your size preference is saved permanently for the app to load next time.
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Click View to trigger theme reversal. This causes the application to restart with desired theme. A error message also warns loss of current data, data submitted earlier is saved.
This text field's value is directly added to Sub Total although it may not reflect on the app input box, the Tax Amount and Total shows correct values. The sub total in the Excel file is a sum of Additional and Sub Total inputs. This can be utilized to include delivery/handling charges that are cometimes not mentioneted correctly by some sellers.
There is an option to choose between IGST and CGST\SGST tax types. While either one is selected the other one is empty in the generated spreadsheet.
You can choose between a range of values for the tax percentage. Note that the tax rate shown is the cummulative of CGST and SGST or the entire rate of IGST.
Python 3.11.4 was used in building this software. The libraries used are tkinter, sv_ttk, ctypes, datetype, tkcalendar, openpyxl, os, sys, ntkutils, bs4 and webbrowser. Much of the feautures are tailored to Windows operating system. Hence, it is unlikely that the main.py is functional in other operating systems.
Any suggestions you make are greatly appreciated.
- If you have suggestions , feel free to open an issue to discuss it, or directly create a pull request after you edit the main.py file with necessary changes.
- Create individual pull request for each suggestion.
Distributed under License based off of MIT Lience. See LICENSE for more information.
Hariprasath Senthil kumar - LinkedIn