Workflows for Getting OA Articles

1. Researcher Deposits Article Directly Into ScholarSphere

• RMD imports data from ScholarSphere regularly. If RMD has a record for a publication that has been deposited in ScholarSphere, a link to the ScholarSphere deposit is added to the RMD record.
• This importer looks up publications based on DOI only. If the publication does not have a DOI, or if the DOI is missing from either the RMD record or the ScholarSphere deposit, the match will not happen automatically.
• If there is no automatic match, an RMD user or admin can submit the ScholarSphere link as an open access link.

2. Researcher Uploads Article to Activity Insight

• Article is uploaded to Activity Insight, located on the Publication's screen.
• RMD imports the article file, which enters the AI OA Workflow for review. Some steps in the review are automatic; others require manual work by an RMD admin.
• At the end of review, an RMD admin sends the file and metadata to ScholarSphere for deposit.
• Once the file has been deposited in ScholarSphere, there is a "ScholarSphere work deposit" record and an OA URL to the deposit associated with the Publication in RMD.

3. Researcher Receives Open Access Reminder Email from RMD

• Periodic email is sent to researcher to provide a list of articles that are not openly available.
• Researcher follows link in email to view list of articles in RMD. For each article, Researcher can:
  • Deposit a copy of the article in ScholarSphere using RMD's deposit workflow (note that this workflow fills in as much metadata as possible automatically),
  • Submit an Update the Metadata Database with the ScholarSphere URL for the Open Access URL in that citation, or
  • Get a waiver

4. We also go fetch Open Access URLs from Open Access Button and Unpaywall, but currently do not download those articles to ScholarSphere.