Workflows for Getting OA Articles

1. Researcher Deposits Article Directly Into ScholarSphere

• RMD imports data from ScholarSphere regularly. If RMD has a record for a publication that has been deposited in ScholarSphere, a link to the ScholarSphere deposit is added to the RMD record.
• This requires someone to look at articles that have been deposited on a periodic basis
• Assuming the citation exists in the Metadata DB, then update the Metadata DB with the ScholarSphere URL
  • If the article doesn't exist in the Metadata DB, either wait for a data refresh or add record

2. Researcher Uploads Article to Activity Insight

• Article is uploaded to Activity Insight, located on the Publication's screen.
• LST will run a report periodically to get a listing of Open Access documents (need links to documents and metadata)
• RePub responsible for taking a listing of documents and metadata and uploading those to ScholarSphere
• Once they have been uploaded to ScholarSphere, assuming there is a record for the citation in the Metadata DB, we then update the Open Access URL for the citation record in Metadata DB with the ScholarSphere URL
  • If there is no record of the article in the Metadata DB, add record

3. Researcher Is Emailed to deposit Article via Metadata DB

• Periodic email is sent to researcher to provide a list of articles that need to be deposited with link to Metadata DB
• Researcher views list of articles in Metadata DB and either

  • Submits an Article to ScholarSphere and Metadata DB will mark that this article was uploaded

  • Someone will need to view uploaded articles to ScholarSphere to get the Open Access URL by running periodic reports

  • Update the Metadata Database with the ScholarSphere URL for the Open Access URL in that citation

  • Or they submit a waiver

4. We also go fetch Open Access URLs from Open Access Button, but currently do not download those articles to ScholarSphere.