updating the Accessions List

checklists and instructions for updating the Accessions List on the Spec portion of the main Library website (NOT related to the Harvester!!)

• update the correct csv spreadsheet
• download the csv from Google Sheets
• open GitHub Desktop
• open Visual Studio Code
• preview your changes
• push your changes
• email Evan and Olivia

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Step 1: update the csv spreadsheet

1. login to the Spec Google Drive ([email protected])
2. navigate to the Starred folder in the left-hand menu

3. look for the "mainweb_data" folder that was shared with us by DDS (you'll notice that DDS is the "owner")
   • NOTE: you can also find this folder by going to the "Shared with Me" folder in the left-hand menu, above the "Starred" folder. It's just more difficult to scroll down to find it.
   • NOTE: you can also search "mainweb_data" in the Search bar at the top of Google Drive

4. in the "mainweb_data" folder, open the "spec" folder

5. in the "spec" folder of "mainweb_data", open the "spec_accession_list" file. Complete your edits

Step 2: download the csv

1. while the "spec_accession_list" file is open, navigate to File/Download/Comma-separated values (.csv, current sheet). This will download the spreadsheet as a csv file

2. open your Windows File Explorer and navigate to Documents/GitHub/main-web-redesign_draft/data. Find the "spec_accession_list.csv" file and replace it with the file you just downloaded from Google Drive.

Step 3: open GitHub Desktop

1. open GitHub Desktop
2. 1. open GitHub Desktop
3. set "Current Repository" to "main-web-redesign_draft"
4. set "Current Branch" to "main"
5. click "fetch origin"

Step 4: open Visual Studio Code

1. open GitHub Desktop and click "Open in Visual Studio Code." This will open the main-web-redesign_draft repository in Visual Studio Code.

Step 5: preview your changes

1. open the terminal
   • make sure your terminal is set to "Bash" or "Git Bash"
2. run jekyll s

Step 6: push your changes

Step 7: email Evan and Olivia

This is important! Unlike the Harvester, all changes that we make to the main Library website have to be approved and made live by Evan or Olivia. Email them both at the same time with this information:

• you just pushed some changes to the main-web-redesign_draft repository
• give a brief summary of what your changes are so they know what to look for
• let them know if there's any timeframe when you need the changes by (if there's no rush on the request, let them know)