Request For Purchase

Request For Purchase

A Request For Purchase is a simple document identifying a requirement of a set of Items for a particular reason. A Request For Purchase created agains a Request For Material

To access the Request For Purchase list, go to:

Home > GSD > Purchasing > Request For Purchase

1. How to create a Request For Purchase

1. Go to the Request For Material list, click on Approved Request For Material and click > Create > Request For Purchase.
2. Select from one of the priority.
3. Save and Submit.

1.1 Statuses

These are the statuses a Request For Purchase can be in:

• Draft: A draft is saved but yet to be submitted to the system.
• Approved: On Submitting the Request For Purchase will notify the Approver defined in One FM Purchase Settings to Approve or Reject the Request For Purchase.
• Rejected: The Request For Purchase can be Rejected by the Approver.
• Cancelled: The materials are not needed at all and the request is canceled.

2. Features

2.1 Requested Items table

• Set Item Name, Description, Quantity, UOM, Required Date

2.2 After Submitting

You can create the following documents:

• Request for Supplier Quotation
• Quotation From Supplier
• Quotation Comparison Sheet

2.3 Items to Order table

• Set Item Name, Item Code, Description, Quantity, UOM, Quotation, Delivery Date
• On Submitting Quotation Comparison Sheet Items to Order will be set, we have to select Item Code for each item line of Items to Order. On Approval of Request for Purchase, Purchase Order can create for Item to Order.

2.4 After Approval

You can create the following documents:

• Purchase Order