Browse views

To toggle between browsing the items or individual records, use the “Browse (items/records)” option under dataset actions in the upper right corner of the window.

In both browse views, there is a drawer on the right with all of the metadata for the dataset. You can collapse or expand this drawer by clicking on the < or > button between the drawer and the main work area.

Items browse

The items browse shows all of the items in the dataset as a table. Above the table are actions which you can take the filter and sort the table, navigate through items, take bulk actions, and perform an advanced search.

The table of items has the following columns:

• a checkbox to select the item;
• the item number (assigned by DataScribe);
• the item’s thumbnail;
• the title of the item;
• an expand button (ellipses) for more information;
• date last submitted;
• date last reviewed; and
• the item's review status.

Clicking on the expand button (ellipses) to the right of the item title will open a drawer on the right with the item metadata, including whether the item has any records and whether it is locked to a particular user.

If your dataset has a large number of items, there may be multiple pages to the item browse. Note that the number of items per page is controlled in the Global Omeka S admin settings. To page through your Items, use the forward and back arrows next to the page indication on the left above the table of items.

You can sort and filter the items displayed using the dropdowns above the table, on the right.. Admin and reviewer users will see all of these options, while transcriber users will only see a few.

Every sort option gives you the choice between ascending and descending. You can choose from:

• Item Number
• Prioritized
• Submitted
• Reviewed
• Title

You can filter items by review status, review needs, and your interactions with the items. The filter dropdown offers 16 options.

Advanced Search

Using the advanced search button, which is located between the pagination indicator and the items table, you can perform an advanced search of items in this dataset.

Click on Advanced Search takes you to a new page with a form where you can search by one, a few, or all of the following options:

• Status: select from a dropdown of
  • New
  • In Progress
  • Needs Review
  • Not Approved
  • Approved
• Submitted Status: select from a dropdown which lists submitted in general, and then "submitted by" specific users of the project.
• Reviewed Status: select from a dropdown which lists reviewed in general, and then "reviewed by" specific users of the project.
• Locked states: select from a dropdown in which the options are locked or unlocked.
• Search by Class: select from a dropdown of classes in your Omeka S installation.
• Search by Template: select from a dropdown of templates in your Omeka S installation.

Be aware that the search options build, rather than narrow down. For example, a search which includes both a reviewed status and a class will return items which meet either criteria.

Batch edit options

Records browse

The Records browse view shows you every record for all of the items in the dataset.

The records display in a table similar to that in the individual item view. Most of the columns are determined by the form for this dataset. You can navigate horizontally in the table using the right and left arrows in the header of the table.

Every row in the record table will include, in addition to columns for the form data:

• A checkbox;
• the Record number followed by an edit button (pencil) and expand button (ellipses);
• the Item with which the record is associated.

Clicking on the expand button (ellipses) opens a drawer on the right side of the window with DataScribe metadata about the item, including the date created and any processing information such as whether it has been flagged as “needs review”.

Sort and filter

Batch record actions

Batch actions are available from a dropdown in the table header. They are:

• Edit all
• Edit selected (only available when at least one checkbox is selected)
• Delete all
• Delete selected (only available when at least one checkbox is selected)

Select one from the dropdown and click “go”

Edit actions take you to a new page with a series of fields in the main work area. A drawer on the right shows you which records you are editing. Edit options are as follows: Needs review action: select from No Change, Needs review, does not need review. Needs work action: select from No change, mark as needs work, mark as does not need work.

There will then be a series of actions for each field in the form, with a heading for the field title. Below the field title, you have the options:

• Is missing action: select from No change, Mark as missing, Mark as not missing.
• Is illegible action: select from No change, Mark as illegible, Mark as not illegible.
• Edit values is a checkbox. Anything you enter in the field below will not be applied unless you also check this box.
• And a field in which to input a new value for the field in the records.

For the delete actions, a drawer will open on the right side of the screen telling you the number of items which will be deleted. Nothing will be deleted unless you click the red Confirm Delete button. This action cannot be undone. To opt out of deleting the items, click the X in the upper right corner of the deletion drawer. To confirm delete, check the "Are you sure" checkbox and then click Confirm Delete