Projects
Projects are made up of a dataset or group of datasets. DataScribe can support multiple projects in a single Omeka S installation, allowing for different users to create and manage different transcription efforts.
To create a new project, go to the DataScribe tab on the left-hand navigation of your Omeka S installation, under the heading modules. This will take you to the DataScribe dashboard. Note you must be a supervisor or global administrator on the Omeka S installation in order to create a new DataScribe project.
Click the button in the upper right corner of the browser window which says "Add new project"
This will take you to a "New project" page with two tabs: Configuration and Users.
Under Configuration enter the Name of the DataScribe project (required) and a short description (optional).
On the Users tab you can add existing Omeka S users to the project.
To add a user to the project, click on their name in the drawer on the right side of the window. Once you have added a user, they will appear in a table in the main work area for the tab. You can use the dropdown menu in their row to assign them a user role, either transcriber or reviewer (see below for more information on user roles). Make sure to add yourself.
In the upper right-hand corner of the window is an eye icon which you can use to toggle the visibility of your project. If it is public (eye), then any logged-in user of the Omeka instance will be able to see your project. If it is private (eye with a slash through it), your project will only be visible to the users you have added and to Global Administrator and Supervisor-level users of the Omeka installation.
To create the project, click Add in the upper right-hand corner of the window.
You can add users and change the name or description of a project at any time using the "Edit project" button in the upper right corner when in the browse datasets view, or using the pencil icon from the browse projects view.
Adding a user to the project gives them access to all of the datasets in the project. You will need to add yourself as a user in order to fully interact with datasets.
There are two user roles in DataScribe:
- Transcribers: can create transcription records after locking an item to their account. They cannot review or approve records.
- Reviewers: can create transcription records, and can review and approve records and items created by others.
These roles do not correspond to Omeka S user roles, however each user must exist as an Omeka S user in order to be added to a DataScribe project.
If you are creating Omeka S user accounts for people who will only be transcribing in DataScribe, and not working with Omeka S, we recommend assigning them the Researcher level role in Omeka S. They will still be able to interact with DataScribe once added to a project.
Note: Omeka S Global Admins have access to all projects even without a user role for that specific project.
To remove a user from the project, find them in the list of users. Click the trash can icon for their row in the list and click save.
Note! If you are removing users from the Omeka S installation as well as the project, you must remove them from the DataScribe Project before you delete them from Omeka S. If you delete a user from Omeka S before you have removed them from the project, it will break your ability to add or remove users from the project.
The browse projects page is located at admin/datascribe/project in your Omeka S installation and can be accessed by clicking the word "Projects" in any page wayfinding (for example, "Dashboard > Projects > Dataset").
The page has a table of all projects in DataScribe. There are columns for the project's title, creator (Omeka username), and date created. Click the ellipses (three dots) icon to open a drawer on the right side of the browser window with the project's metadata. Click the pencil icon to edit the project.
Above the table of projects are pagination and sort buttons, and a total project count. Use the right and left arrows to move through the pages in order. You can sort the projects in ascending or descending order by date created or project name.